European Billing Coordinator

European Billing Coordinator

London US Law Firm Hybrid

My client is seeking a highly organised and detail driven European Billing Coordinator to join their London finance team. This role provides billing and client engagement support across the firm's German offices as well as one London practice group. This is a fantastic opportunity for someone who enjoys partner interaction, cross border collaboration, and a varied billing and matter management remit.

Key Responsibilities Billing & Inventory Management

• Preparing and reviewing bills in line with firm policies and German/UK VAT requirements
• Posting bills, securing partner approval and issuing to clients
• Uploading e bills where required
• Monitoring WIP and prompting timely billing, including writing off residual balances
• Scheduling monthly WIP review meetings with designated partners and summarising actions
• Processing time transfers and maintaining accurate records
• Providing weekly WIP updates to clients
• Liaising with clients regarding outstanding invoices and updating the firm's collections system
• Processing write offs in accordance with firm policy

London Specific Responsibilities

• Assisting with client and matter openings, including conflict checks and AML documentation
• Ensuring engagement letters are issued and returned
• Setting up fee alerts and ensuring fee arrangements and currencies are accurately recorded
• Building strong relationships with designated clients from matter inception through completion

Skills & Experience

• Law firm and international billing experience is required
• Fluency in German is advantageous
• Strong working knowledge of Aderant, or similar finance system, as well as Excel
• Excellent attention to detail and organisational skills
• Confident communicating with partners, clients and senior stakeholders