EHCP Administrator

Role Information

Reference: REQ001474 • Location: Stroud Campus • FTE Salary: £25,287.00 • Actual Salary: £22,506.75 • Contract Type: Permanent, Term Time Only • Working Hours: 37 hours per week, 40 weeks per year

We are an Equal Opportunities and Disability Confident employer. We encourage applications from individuals of all backgrounds, experiences, and communities, and are committed to creating an inclusive environment where everyone can thrive.

Term Time Only Contracts will incur a salary adjustment if the start date is after 1 September.

Financial Rewards and Benefits

• Opportunity to make a positive impact within the community and on learners' lives
• Competitive Pension Scheme - LGPS with 16% employer contributions, accessible from age 55
• Generous annual leave - 25 days corporate and support functions, 30 days after 5 academic years
• Two weeks leave during the Christmas closedown period largely supported by discretionary closure days provided by the College
• Extensive professional development with ongoing support and 25% tuition discount for immediate family of SGS employees
• Family friendly policies and a proven commitment to supporting flexible working practices
• Access to 'My Lifestyle' shopping benefits, cycle to work scheme, and a Technology Salary Sacrifice Scheme
• Free annual eye test
• Staff can buy a TOTUM card (formerly NUS Extra card) as an affiliate member of the Students' Union
• Access to inclusive or sustainable staff networks and communities
• Free car parking at all campuses (except Queens Road Art School)
• Access to a wide variety of external health and wellbeing resources
• Subsidised onsite catering services including Costa Coffee

Key Tasks and Responsibilities

• Provide high quality administrative support for EHCP processes, including annual reviews and associated documentation.
• Maintain and update learner data systems (MIS, spreadsheets, Promonitor) and ensure accurate recording and submission of documentation.
• Check and compare EHCP amendment notices and upload targets to internal systems.
• Coordinate review processes, including sending reminders, monitoring responses, and arranging review meetings where required.
• Liaise with parents/carers, Local Authorities, schools and internal teams to gather and share key learner information.
• Manage enquiries and administrative workflows, including email triage, document filing and ensuring compliance with GDPR.

Beneficial Skills & Qualifications

• GCSE (or equivalent) in English and Maths.
• Strong administrative experience, ideally within education, SEND or FE settings.
• Proficiency in Microsoft Office and digital systems (e.g. Excel, Word, MIS/databases).
• Excellent organisational skills, time management and attention to detail.
• Strong written and verbal communication skills, with ability to liaise with multiple stakeholders.
• Ability to prioritise workload and work under pressure, maintaining accuracy and professionalism.

Apply online by Monday 6th July. If you have any queries please contact .

SGS College is committed to safeguarding children and vulnerable adults. All employment offers are contingent upon satisfactory references, an Enhanced DBS check and additional checks and online searches in accordance with KCSIE guidance.