Educational Visits Coordinator and Reception Line Manager

Educational Visits Coordinator & Reception Line Manager

Job title: Educational Visits Coordinator and Reception Manager

Contract type: Permanent

School: Swindon Academy

Start date: September 2026

Salary: Competitive (depending on experience)

Working hours: 20 hours a week Monday - Friday (7.45am - 11.45am) term time only

About the Role

Swindon Academy is seeking a highly organised and proactive Educational Visits Coordinator & Reception Manager to play a vital role in supporting both our enrichment offer and day to day operations. This is a unique, dual focused role where you will:

• Lead the planning, coordination, and compliance of all educational visits (UK and overseas), ensuring they are safe, inclusive, and aligned with our curriculum
• Provide professional leadership to our reception team, ensuring a welcoming, efficient and safeguarding compliant front of house service

You will work closely with colleagues across the Academy, supporting staff in delivering high quality educational experiences beyond the classroom while maintaining the highest standards of safety, compliance and financial oversight.

Key Responsibilities

• Coordinate and manage all educational visits, including approvals, bookings, and documentation using systems such as EVOLVE
• Ensure full compliance with safeguarding, health & safety, and statutory guidance
• Provide expert advice to staff on planning visits in line with OEAP and Trust guidance
• Manage trip finances, ensuring value for money and accurate reconciliation
• Promote inclusive access to trips, supporting disadvantaged pupils
• Line manage reception staff, overseeing rotas, performance and development
• Ensure professional, secure and safeguarding compliant visitor management processes

What We're Looking For

• Highly organised, detail focused and able to manage multiple priorities
• Strong communication and interpersonal skills
• Understanding of safeguarding and compliance responsibilities in an education setting
• Confidence managing systems, finances and administrative processes
• Experience of line managing staff (desirable)
• Commitment to inclusion and providing opportunities for all pupils

Why Work at Swindon Academy?

Swindon Academy is part of United Learning, one of the UK's largest and most supportive multi academy trusts. We offer:

• A strong, supportive team culture where staff wellbeing is prioritised
• The opportunity to deliver memorable educational experiences beyond the classroom
• Excellent professional development and career progression opportunities
• A visible impact on students' lives, particularly in widening access to enrichment opportunities
• A diverse and vibrant school community
• Clear systems, leadership support and a forward thinking working environment

Benefits

• Local Government Pension Scheme (LGPS)
• Access to United Learning staff benefits, including discounts and wellbeing support
• Employee Assistance Programme
• Ongoing professional development and training
• Supportive leadership and structured induction
• Term time working, supporting a positive work life balance

Additional Information
Swindon Academy is committed to safeguarding and promoting the welfare of children and young people therefore there is an expectation that all staff and volunteers share this commitment. The successful candidate will require an enhanced DBS disclosure.