EA to Independent Team

Ea to Independent Schools Team London Hybrid Term Time - Permanent Role £45k FTE ASAP Start

Executive Assistant to the Independent Schools Team (Term-Time Only)Looking for a role that fits around school holidays?
We're seeking an experienced, proactive, and highly organised Executive Assistant to support our Independent Schools leadership team in a rewarding, term-time-only position. If you're an accomplished EA looking for a role that offers professional challenge, flexibility, and time off during school holidays, we'd love to hear from you.
Executive Assistant to the Independent Schools Team
Location: London Bridge (Hybrid Working)
Salary: £34,515.38 - £38,829.81 per annum (£40,000 - £45,000 FTE)
Contract: Permanent
Hours: 37.5 hours per week (09:00 - 17:30)
Working Pattern: Term-Time Only
Hybrid: Monday is a core office day, with 2-3 office days per week to mirror Executive Team attendance.
About the Role
This is an exciting opportunity for a skilled Executive Assistant to provide high-level support to the Director of Independent Schools, Deputy Director of Independent Schools, and the wider Independent Schools team.
You'll play a crucial role in ensuring the smooth running of the leadership function, managing complex diaries, coordinating meetings and events, organising travel, preparing presentations and reports, and acting as a key point of contact for senior stakeholders.The successful candidate will be adaptable, calm under pressure, and able to confidently manage changing priorities and last-minute requests while maintaining exceptional attention to detail.
What You'll Be Doing

• Providing executive support including diary, email, travel and meeting management.
• Coordinating meetings with senior leaders, Headteachers, Local Governing Body Chairs and external stakeholders.
• Preparing presentations, reports, correspondence and briefing materials.
• Organising events, venues, invitations and attendee communications.
• Managing meeting agendas, recording minutes and tracking actions.
• Supporting invoice approvals and supplier administration.
• Assisting with the day-to-day operation of the London office when required.
• Building strong working relationships across the organisation and with external partners.

About You
We're looking for someone with:

• Significant experience working as a senior-level Executive Assistant.
• Outstanding organisational and administrative skills.
• Strong written and verbal communication abilities.
• Experience managing complex diaries and coordinating multiple priorities.
• Excellent MS Office skills.
• The confidence to work with senior stakeholders, including Directors and Headteachers.
• Strong judgement, discretion and professionalism.
• A proactive, solutions-focused approach.
• The ability to remain calm and adaptable when plans change.
• Experience using AI tools to improve administrative efficiency (desirable).

You'll thrive in this role if you're:
Friendly, approachable and personable
Positive and professional
Quick-thinking and resourceful
Calm under pressure
Comfortable handling last-minute changes and competing priorities
A collaborative team player who enjoys building relationships
Why Apply?
This role offers the ideal opportunity for an experienced Executive Assistant seeking:

• Term-time only working
• A permanent position with a respected organisation
• Hybrid working flexibility
• A varied and fast-paced role supporting senior leaders
• A collaborative and supportive team environment
• Meaningful work that contributes to the success of independent schools

Recruitment Process
Closing Date: 23rd JuneShortlisting: 25th June