EA For ERP Manager

We're looking for a highly organised and proactive Executive Assistant to support senior leadership and play a key role in the day to day running of the business.

In this role you'll work closely with senior leaders, helping manage priorities, streamline operations, and bring structure and clarity to day to day business activities. If you enjoy variety, responsibility, and being trusted to get things done, then this role offers real impact and long term growth.

Key Responsibilities

Executive Support

• Managing calendars, meetings, schedules, and travel arrangements for senior leadership
• Screening emails and calls, drafting correspondence, and ensuring timely follow ups
• Preparing meeting agendas, taking minutes, and tracking action items

Business Administration & Operations

• Owning core admin tasks including invoicing, purchasing, inventory tracking, and documentation
• Supporting grant applications, funding paperwork, and other admin heavy processes
• Maintaining confidential records and organised digital filing systems

Processes, Systems & Projects

• Improving workflows and creating efficient, digital first processes
• Writing SOPs (Standard Operating Procedures) based on leadership input
• Supporting ad hoc projects, research, and operational initiatives

Cross-Team Support

• Liaising with internal teams and external stakeholders
• Managing cloud folders, shared drives, and digital assets

Requirements

Experience

• 3+ years' experience in an Executive Assistant, Business Administrator, or similar support role
• Experience supporting senior leadership or managing operational admin in a growing business
• Strong organisational and time management skills, with the ability to juggle multiple priorities
• High level of discretion and professionalism when handling confidential information
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and/or Google Workspace
• Confident using digital tools, cloud platforms, and workflow systems

Personal Attributes

• Proactive, solutions focused, and comfortable working independently
• Adaptable and calm under pressure in a fast moving environment
• Comfortable wearing multiple hats and evolving with the role
• Communicate clearly and professionally, both written and verbal
• Enjoy working closely with leadership and being 'the person who makes things happen'
• Are tech savvy and enjoy improving systems and processes

Nice to Have (Desired but not Essential)

• Experience with tools such as Trello, Asana, Notion, Xero
• Exposure to grant applications, funding processes, or sales/operations admin
• Experience supporting sales, operations, or commercial teams

What's On Offer

• Hybrid working with flexibility
• Supportive, collaborative working environment
• Opportunity to grow and develop as the business scales
• Company events
• Close collaboration and mentorship from senior leadership
• Broad exposure across operations, sales, and business strategy
• Supportive environment where initiative and ideas are valued

If you're looking for a role where your organisation, initiative, and attention to detail will genuinely be valued, we'd love to hear from you.