EA & Office Manager

Executive Assistant & Office Manager

• Location: London Bridge
• Hours: 9:00 - 5:30
• Office based, with 1 day working from home after probation
• Salary: £50k

Famous and well regarded landmark in the heart of London Bridge is looking to recruit an experienced and dedicated EA & Office Manager to join their team.

Working for an exciting and bustling business you will be responsible for supporting the Senior Leadership Team with a variety of EA related duties.

About the Role

Reporting directly to the Head of People, the Executive Assistant & Office Manager provides high level assistance, administrative and organisational support to the Senior Leadership team, including diary and travel management, correspondence, and handling confidential information, while ensuring the smooth operation of the SLT's daily activities.

Key Responsibilities

• Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
• Organise appropriate facilities and catering/refreshments
• Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
• Organisational support for staff events, conferences and other key events as required
• Draft and issue correspondence, manage legal documentation for signature
• Keep an inventory of office supplies and order new materials as required
• Support the Director of Finance with managing the IT Service Provider and other technical services (printers, etc.)
• Manage the meeting rooms, ensuring appropriate set up for internal and external meetings
• Ensure the office space is kept clean and tidy, collaborating with the Facilities Manager to manage agency cleaning contractors
• Monitor and report on the overall use of the admin budget
• Organise staff gifts, cards and any social gatherings for birthdays and/or special occasions

What You Bring

• Previous EA experience supporting Senior management
• Interpersonal skills: confident liaising with stakeholders at all levels
• Communication skills: strong verbal and written communication with a keen eye for detail
• Problem solving: ability to anticipate challenges and resolve issues independently
• Professionalism: a high level of discretion and a commitment to maintaining confidentiality
• Tech savvy: proficient in Microsoft Word, PowerPoint and Excel

Why Join Us?

• Work in a vibrant office location with easy access to transportation
• Be part of an enthusiastic and ambitious team that values your contribution
• Generous company benefits

We are an equal opportunities employer who respects and appreciates people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.