Dublin Facilities Manager (Maternity cover)

Job Purpose

To provide cost effective and efficient Facilities operation services within Euronext Dublin properties; Assist departments with existing projects and manage project budgets; Manage Facilities annual budget to business requirements ensuring that the department maintain optimum balance, cost and flexibility within the department and third party contractors; Support Events team where and if needed; Crisis Management where facilities management is paramount.

Key Accountabilities

• Management of total Facilities Management operation and budget within Dublin office; including supervision of facilities staff and contractor staff, event management as needed, client and tenant relations.
• Management of daily Facilities operation (internal functions, cleaning, catering, hospitality, visitor's reception and switchboard, premises) ensuring that all in-house services provided are efficiently performed and implement changes when required to improve the service.
• Manage Facilities operational department budget ensuring that costs do not exceed the annual budget.
• Manage Facilities procurement process.
• Collaborate with departmental managers, heads of departments and directors relating to any Facilities requirements or special projects.
• Play a central role in crisis management when incidents require facilities management decisions.

Knowledge, Skills and Experience Required

• Comprehensive working knowledge in facilities operations, budget management, vendor management, and contract negotiation.
• Strong organisational and time management skills to coordinate multiple services and projects efficiently.
• Excellent interpersonal skills for liaising with staff, tenants, contractors and senior management.
• Problem solving and decision making abilities, particularly in pressurised and/or crisis situations.
• Attention to detail and ability to implement improvements in service delivery.
• Trusted individual on company money laundering and gift policy.
• Able to adapt within job responsibilities.
• Proven experience in facilities management, ideally within a similar office environment or company size.
• Track record of managing budgets and procurement processes.
• Experience in supervising facilities staff and contractors.
• Previous involvement in tenant management and event coordination.
• Demonstrated ability to lead projects and manage crisis situations related to facilities.

Equal Opportunity Statement

We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.

Additional Information

This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects.