Document Controller

About The Role

PD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered. We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate.

Rolesummary:

TheDocument Controller is required for the formal receipt, issue, maintenance andcontrol of all company controlled paper and electronic documents according tocompany procedures.

Responsibilities:

• Maintaining technicalfiles in line with company procedures
• Formal receipt, issueand control of company documents in line with company procedures
• Maintaining accuratedocument control records in line with company procedures
• Refinement of existingdocument control recording systems through discussions and agreement withline supervision
• Assisting with othergeneral project, technical and document management support activitieswithin capabilities, when requested to do so
• Manage and updatedocument folder structure in the system
• Support, monitor andreview Suppliers and Contractors Document Control
• Liaison with clientdocument control departments ensuring their procedures are adhered to
• Coordination with alldepartments within the company in order to assure that all documents arekept in the right place, in the right department file archive and properlyidentified
• Administration ofrecords, drawings and documents in accordance with the Quality ManagementSystem and other relevant specifications
• Preparation of documenttransmittals and maintaining precise, auditable records
• Ensuring a hardcopy(where appropriate) / electronic copy of all previous revisions areavailable in document control and uploaded to the Document ManagementSystem
• Undertake archiving inaccordance with the Quality Management System
• Support and monitorDocument Management of the projects
• Undertake specificSenior Document Controller duties in their absence
• Receive and controlClient supplied, project related documents, in line with Companyprocedures
• Demonstration of safeapproach in working practises
• Encouragement ofattention to safety
• Responsible forensuring professional development is maintained and identified competencyrequirements are undertaken in a timely manner
• Adherence to theCompany Integrated Management System
• Raise issues ofquality, health, safety and environmental and input to continuous qualityimprovement element
• Compliance with qualityassurance, health and safety and environmental policies
• Demonstrate PD&MSQHSE principles
• Ensure unsafeactivities are challenged
• Adherence to therequirements of the best practice standards recommendations and processesin the undertaking of duties
• Demonstrate PD&MSvalues

About You Qualifications:

• Minimum of 3 Standard Gradesat Grade 3 or higher or equivalent

Experience / competence:

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. ProArc
• Excellent written and spoken English

Personal attributes:

Our GENES, our core values, define who we are, what we stand for and how we deliver.

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it's the energy, professionalism and purpose of our people that really makes the difference.

Be who you're meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they're part of our team and their voices will be heard. We're already heartened by the diversity within our organisation, but we recognise that there's always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We're energised by the prospect of operating successfully today, tomorrow and far into the future. But we're also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.