Data Protection Coordinator

Sunbeam House Services (SHS) take pride in supporting people with intellectual disabilities and complex needs to have choice and control over their lives. We offer a range of supports tailored to individual needs. We are a rights-based organisation and recognise that every person we support is unique and a valued member of society.

Skills and attributes

• Organization Skills
• GDPR

Description

• Based in Bray or Arklow Administration Offices
• Hybrid working options available

Are you someone who loves bringing order to complexity, supporting people, and helping an organisation do things the right way? Sunbeam House Services is looking for a Data Protection Coordinator to join our team and play a vital role in safeguarding the rights, privacy, and trust of the people we support.

This is a warm, people centred organisation where your work genuinely matters - and where you'll be part of a collaborative, values driven community.

Why This Role Matters

You'll be the organisational heartbeat behind GDPR, FOI and information governance activities - ensuring that good practice isn't just written in policies, but lived in everyday work.

As the job description states, you will "support the Data Protection & Freedom of Information Officer in the day to day coordination, administration, and implementation of data protection and freedom of information activities across Sunbeam House Services." Your work helps protect people's rights, strengthens trust, and supports high quality services.

What You'll Be Doing

You'll be the go to person for coordination, organisation, and practical support across all things data protection:

• Operational GDPR Support - helping maintain ROPAs, DPIAs, data sharing agreements, and tracking actions from audits.
• Subject Access & FOI Requests - logging, tracking, coordinating responses, and preparing documentation.
• Incident & Breach Administration - acting as the first point of contact, gathering facts, documenting issues, and escalating promptly.
• Training & Awareness - coordinating GDPR/FOI training and supporting staff with everyday data protection queries.
• Information Governance Support - working closely with ICT and Records teams on secure handling, retention, and minimisation.
• Reporting & Continuous Improvement - helping compile dashboards, KPIs, and audit materials.

You'll never be expected to act as the DPO - the role is clearly defined as supportive, not statutory.

What You Bring

We're looking for someone who is organised, thoughtful, and committed to doing things right.

• Qualification or experience in Data Protection, Information Governance, Compliance, Administration, Legal, Healthcare or Social Care
• Practical knowledge of GDPR and Irish data protection law
• Excellent organisational and documentation skills
• Strong communication and stakeholder support abilities
• High discretion and respect for confidentiality
• Full driving licence and access to a car
• Experience in healthcare, disability, or regulated services
• Familiarity with FOI processes
• Experience supporting audits or compliance programmes
• Experience working with ICT or records management teams

Who You'll Work With

You'll collaborate with the Senior Leadership Team, ICT, People & Culture, Managers, Administration and Quality Teams - all while being supported directly by the Data Protection & FOI Officer.

Our Commitment to You

Sunbeam House Services is deeply committed to equality, dignity, and inclusion. We value the unique background, experience, and perspective each person brings. You'll join a workplace where you can grow, contribute, and be yourself.

Sunbeam House Services is an Equal Opportunity Employer