Data and Systems Administrator (SIMS and Timetabling)

Job Description

Job Title: Data & Systems Administrator (SIMS and Timetabling)

Reports to: Education Business Manager

Contract Type: Full Time, Permanent

Location: Head Office

Salary : £25,000 - £30,000

Benefits: On site parking

Blue Light Discount Card

Employee Assistant Support

Staff Referral Scheme - refer a friend/colleague and receive a cash bonus

Holidays/Annual Leave - Staff receive 28 days holiday and in some roles you can receive additional leave after 3 years service

White Trees Group is owned and operated by SureCare Residential Ltd. Our role as a company is to provide homes and Education for vulnerable and complex young people who find themselves in residential care for a magnitude of reasons, often completely out of their control and/or comprehension. Our company was founded on the belief that what we do, not only keeps our young people safe and away from harm, but we also actually grow and develop and build brighter futures for all the young people in our care.

Job Purpose

To lead on the administration, maintenance, and development of the school's Management Information System (SIMS), with a particular focus on timetabling via Nova-T. This role ensures data accuracy, system integrity, and supports effective curriculum planning through robust timetable management.

Key Responsibilities

SIMS Administration

• Maintain and update student, staff, and timetable records in SIMS.
• Ensure data accuracy and integrity across all SIMS modules.
• Produce reports for SLT, teaching staff, and external bodies using SIMS reporting tools.
• Manage user permissions and support staff with SIMS queries.
• Build, customise, and maintain SIMS reports.
• Supporting sites on a daily basis with timetables.

Timetabling (Nova-T & SIMS Integration)

• Lead on the construction and implementation of the school timetable using Nova-T.
• Liaise with Senior Leaders to gather curriculum requirements and staffing allocations.
• Import/export data between Nova-T, SIMS, and other school systems.
• Manage in-year timetable changes and rooming updates.
• Provide training and support for staff regarding timetable access and changes.

System Support & Development

• Act as key contact with software providers (e.g., ESS).
• Identify and implement system improvements to increase efficiency.
• Support integration between SIMS and other systems (e.g., parent communication tools, safeguarding systems, etc.).
• Provide technical support and documentation for key processes.

Person Specification

Essential

• Experience administering SIMS, including key modules (e.g., Student, Staff, Timetable, Assessment, Attendance).
• Strong working knowledge of Nova-T and timetable construction.
• High level of attention to detail and accuracy in data handling.
• Strong ICT skills, including Excel and data analysis.
• Excellent organisational and time management skills.

Desirable

• Experience in a SEMH school or education setting.
• Ability to deliver staff training.

Benefits:

On site parking

Blue Light Discount Card

Employee Assistant Support

Staff Referral Scheme - refer a friend/colleague and receive a cash bonus

Holidays/Annual Leave - Staff receive 28 days holiday and in some roles you can receive additional leave after 3 years service