Corporate Governance Facilitator

Do you thrive on organisation, precision, and making things run smoothly behind the scenes. If you have a passion for governance and a talent for turning complex processes into seamless operations, we want you on our team. We're looking for a proactive and detail-driven Corporate Governance Facilitator to join us for a maternity cover contract.

You'll play a pivotal part in ensuring our organisation delivers safe, effective, and well-governed services. You'll work closely with clinical and operational teams, lead on compliance, risk management, and policy development, and help us maintain our reputation for excellence.

If you're excited by the prospect of collaborating with a dynamic team, and helping shape the future of our organization, we would love to hear from you. Apply now and support the Coventry and Rugby GP Alliance.

Please Note that repeat applications will not be accepted. This position does not offer visa sponsorship and CRGPA reserves the right to close this vacancy early if we receive a sufficient number of applications.

Main duties of the job

The Corporate Governance Facilitator role is required to provide comprehensive support to the Chief Executive and Senior Leadership Team, including line management of the governance assistant, and Office and facilities coordinator.

You will be expected to

• Lead on governance, risk, and compliance activities ensuring processes run smoothly and documentation is up to date
• Oversee policy reviews and updates
• Prepare reports for the Board and external stakeholders ensuring excellent minutes are taken
• Provide line management expertise to a Governance Assistant

About us

At Coventry and Rugby GP Alliance, we pride ourselves on fostering a culture of innovation, growth, and continuous learning. As a member of our team, you'll have the opportunity to work alongside talented professionals who are committed to delivering excellence and driving positive change within our industry.

• We take pride in offering a robust range of benefits to support our employees, including
• Annual Leave - Enjoy 27 days of annual leave for full-time employees, in addition to bank holidays.
• Sick Pay - Our enhanced sick pay policy ensures you are supported during times of illness.
• Pension Scheme - Access to the NHS pension scheme to secure your financial future.
• Enhanced Maternity Leave - We provide generous maternity leave to support new parents.
• Paternity Leave - We also offer paternity leave to allow new fathers to bond with their newborns.
• Blue Light Discounts - Take advantage of exclusive discounts available for our staff. After probation you can make an expense claim for the price of your blue light discount card and receive full reimbursement
• Employee Assistance Network - Access support through our employee advice network for personal and professional challenges 365 days a year.
• Internal Awards - We recognize and celebrate the achievements of our staff through internal awards.

We are committed to creating a supportive and rewarding work environment for all our employees.

Job responsibilities

Key Duties and Responsibilities

• Maintain accurate and up-to-date records of clinical governance documents, policies, and procedures.
• Work with and support the administration of governance and reporting systems such as Datix and Practice Index.
• Work alongside other Managers and staff in the Corporate Office to co ordinate and deliver the highest standard of secretariat and administrative support for the organization's formal decision making and reporting procedures. To include
• Researching and producing agendas
• Producing accurate, professional and timely minutes
• Producing accurate and timely action schedules and liaise with action owners to ensure actions are completed
• Liaison with/support senior colleagues in the preparation of reports, circulation paperwork to a high standard in a timely manner
• Deal with sensitive and confidential issues and to deal with complex enquiries and investigate a wide variety of issues proposing suitable solutions.
• Work unsupervised and demonstrate a high level of autonomy, acting as the first point of contact for a range of complex queries and exercising judgement and discretion as to the appropriate response, taking immediate action if necessary or seeking management support as required.
• Maintain and continually develop office systems and procedures to ensure the efficient and effective running of the organization.
• Lead the introduction and proactive management of any new process and initiatives.
• Contribute to the development of policies and protocols for the organization.
• Maintain and develop comprehensive filing systems, both paper and electronic, ensuring efficient and effective retrieval of documents and that systems are catalogued and accessible.
• Undertake surveys, audits or discreet pieces of research as appropriate to own role.
• Manage the process to ensure the regular review of all CRGPA Health and Safety process, policies and procedures ensuring that they are available to all staff on the intranet. Highlight any that are due for review to the Chief Nurse.
• Provide administrative support to the corporate office to ensure the effective delivery of key priorities within the Corporate Office.
• Carry out full line manager duties as required, including PDPs, performance management, sickness absence procedures and general supervision and direction.
• Help coordinate quality improvement activities, including CQC preparations and outcomes, Health and Safety.
• Respond to enquiries and requests for information such as Subject Access requests and Freedom of information requests in a timely and professional manner.
• Monitor compliance with timelines in relation to the reporting of serious incidents, never events, complaints, Freedom of Information - FOIs and Subject Access requests - SARs.
• Function as the first point of contact in relation to conflict of interests and being responsible for oversight of the system for declarations of interest across the organization including annual reviews.
• Deal with enquiries in a suitable and professional manner, including member of the public, GP practices and other healthcare professionals, voluntary agencies, NHS England, other GP Provider organizations and providers.
• Project Management lead on designated projects as assigned by the Chief Nurse, ensuring alignment on planning, implementation and communication across the organization.
• Line manage the Governance assistant and the office and facilities coordinator.
• Responsible for corporate audits and risk assessments including submission of report to Chief Nurse.

This is not an exhaustive list, and other duties may be required. The duties of the post may be reviewed and, if appropriate, changed by discussion with the post holder to ensure the provision of effective and efficient services.

Person Specification Qualifications

• Evidence of continuing professional development
• Qualification in Governance or a related field

Experience

• Excellent written and verbal communication skills.
• Ability to take accurate minutes of complex meetings
• Experience of supporting corporate meetings including agenda setting and supporting papers
• Knowledge of GDPR and information governance
• Proficiency in Microsoft Office including PowerPoint, Excel and Word
• Strong organisational skills and ability to manage multiple projects.
• Experience of risk management
• Team Management and development experience including managing performance reviews
• Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly.
• Knowledge and experience of health and safety legislation and requirements in the work environment.
• Experience of researching best practice (globally, private and public sector), interpreting its relevance and processes/ practices which could be implemented successfully to achieve system re form (advising on policy implementation).
• Proven ability of using problem solving skills and ability to respond to sudden unexpected demands.
• Proven ability to analyze complex facts and situations and develop a range of options.
• Proven ability to use initiative to decide relevant actions and make recommendations to the Manager,
• Proven ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales.
• Experience of working in a healthcare environment
• Experience working within a corporate setting
• Knowledge and experience of Business Continuity, including experience of developing, reviewing and testing Business Continuity Plans.
• Understanding of the rules and guidance in respect of articles of association and Company Law
• Experience of dealing with verbal and written complaints and incidents
• Datix Software

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.