Contracts Manager

MAIN RESPONSIBILITIES & DUTIES

• Planning all projects:
  • Define the scope of the project in collaboration with Pre-contracts team.
  • Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project.
  • Determine the resources (time, money, equipment, etc.) required to complete the project and project estimated budget.
  • Develop a schedule for project completion that effectively allocates the resources to the activities.
  • Review the project schedule with all staff that will be affected by the project activities; revise the schedule as required.
• Organizing the staff and stakeholder selection:
  • Recruit all necessary staff and subcontractors with appropriate skills necessary to carry out the project activities, ensuring alignment with company values.
  • Facilitate stakeholder staff meetings, take minutes, summarize deliverables and ensure all teams remain focused on the task until the completion and handover of the project.
  • Manage the project management team according to the established policies and practices of McFeggan Brown.
  • Mentor and develop the project management team and support the growth and development of the wider operations team.
  • Ensure that all project personnel receive an appropriate orientation to the project.
  • Ensure all Health and Safety aspects of the project portfolio are implemented and followed, including the compilation of all relevant documents.
• Implement the projects:
  • Execute the project portfolio in line and on time with the project plan.
  • Document all project activities.
  • Set up files to ensure that all project information is appropriately documented and secured.
  • Monitor the progress of the project portfolio and make adjustments as necessary to ensure successful completion.
  • Support the company reporting structure to ensure that all stakeholders are informed.
  • Review the quality of the work completed with the project team on a regular basis to ensure it meets the company standards.
• Control the project:
  • Monitor all budgeted project expenditures. Ensure agreed GP% achieved.
  • Monitor cash flow projections and report actual cash flow and variance to finance management on a regular basis.
  • Manage all project funds according to established accounting policies and procedures.
  • Ensure that all financial records for the project are up to date.

QUALITIES & CHARACTERISTICS

• Leadership qualities which seek to improve on the current methods of the company's contract management particularly in line with general expectations on larger projects.
• Is able to lead and develop a team of project managers.
• Maintains a professional relationship and positive attitude with co-workers, the public, sub-contractors, staff, Board of Directors and all clients and customers.
• Maintains the highest professional ethics and is honest in dealing with people; is a model for all employees through their actions.
• Strives to learn more and is receptive to learning different ways of doing things.
• Displays enthusiasm toward the work and the values of McFeggan Brown.

PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES ADVANCED PROFICIENCY IN THE USE OF COMPUTERS FOR

• Proficient use of Microsoft programmes such as Outlook, Excel, Word and Teams.

EXPERIENCE

• Proven and demonstrable evidence of exemplary track record in project and operations management.
• 5 years working at a senior level in a previous organisation.
• Experienced in problem solving and creating solutions when things don't go to plan.

COMMUNICATION SKILLS

• Effective Communicator: Speak, listens, and writes clearly. Uses appropriate and effective communication tools and techniques.
• Fosters Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance McFeggan Brown's effectiveness.
• Lead: Positively influence others to achieve results that are in the best interests of McFeggan Brown.
• Facilitate Decisions: Provide senior management with all the necessary information to facilitate and expedite decisions.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Plan: Determine strategies to move the projects forward, set goals, create and implement action plans, and evaluate the process and results.
• Ability to communicate with all levels of the project and director team.

For clarity, a list of responsibilities for the Contract manager, is listed below against the various areas of the business