Compliance Administrator

Compliance Administrator - FTC

Position: Compliance Administrator

Location: Bracknell

Contract Type: 9 Month Fixed Term Contract

Working Pattern: Full Time

Annual Salary: Up to £26,000

As the Compliance Administrator, you'll play a vital role in supporting the delivery of statutory and regulatory compliance across the organisation's property portfolio. You will ensure that all compliance records, certifications, inspections, and maintenance activities are meticulously monitored, documented, and maintained in line with legal requirements and company policies.

Key Responsibilities Compliance Management

• Maintain accurate compliance records and databases for all properties.
• Monitor compliance status for key areas including:
• Fire Safety
• Water Hygiene (Legionella)
• Gas Safety
• Electrical Safety
• Asbestos Management
• Lifting Equipment (LOLER)
• Emergency Lighting
• Fixed Wire Testing (EICR)
• PAT Testing
• Track certification expiry dates and arrange renewals as required.
• Ensure all statutory inspections and planned maintenance activities are completed within required timescales.

Administration & Documentation

• Maintain electronic and hard-copy compliance records.
• Upload and validate service reports, certificates, and compliance documentation.
• Review documentation for completeness and accuracy.
• Support audit preparation and provide relevant documentation when requested.

Contractor Management

• Liaise with contractors and service providers to schedule inspections and remedial works.
• Obtain quotations and monitor contractor performance.
• Ensure appropriate service sheets and certification are received following job completion.
• Follow up outstanding compliance documentation promptly.

Reporting & Monitoring

• Monitor compliance KPIs and identify upcoming risks or non-compliant areas.
• Escalate overdue inspections, certifications, and remedial actions.
• Assist with internal and external audits.

Communication

• Act as a key point of contact for compliance-related enquiries.
• Work closely with Facilities, Property, Operations, and external contractors.

The ideal candidate

• Experience within Facilities Management, Property Management, Housing, Healthcare, or Social Care.
• Knowledge of statutory compliance requirements relating to buildings.
• Experience using CAFM systems or compliance management software.
• Experience using Microsoft Excel
• High level of accuracy and attention to detail.
• Strong organisational and planning skills.
• Ability to analyse data and identify compliance risks.
• Good problem-solving skills.
• Ability to work independently and as part of a team.
• Professional and confidential approach to handling information.

Office Angels is an Equal Opportunities Employer.