Compliance Administrator

We are seeking an Administrative Assistant on a fixed-term basis (6 months maternity cover) to support our compliance team. The Compliance Administrator will provide essential administrative support to ensure the company meets statutory, regulatory, and internal compliance requirements across repairs and maintenance services. This role is critical in maintaining accurate records, monitoring performance, and supporting audits to safeguard the organisation's reputation and service delivery standards. This role involves handling a variety of tasks including scheduling, correspondence, data entry, and assisting team members with day-to-day activities.

Responsibilities

• Prepare and edit documents, reports, and presentations for gas, electrical, fire safety, asbestos, legionella, and other statutory checks.
• Track certifications, insurance, and accreditations to ensure validity.
• Support internal audits and inspections by preparing documentation and reports.
• Manage compliance databases and systems, ensuring data accuracy and timely updates.
• Log and monitor remedial works following inspections, ensuring timely completion.
• Carry out compliance administration tasks in relation to Fire Risk Assessments.
• Handle incoming calls, emails, and other communications professionally.
• Maintain filing systems (electronic and physical) for easy retrieval.
• Support teams with planning and administrative tasks as needed.
• Ensure compliance with company policies and procedures.

About you

• Strong administrative background, ideally within housing, repairs, or facilities management.
• Knowledge of compliance requirements in property maintenance (gas safety, electrical testing, fire safety, etc.) preferable, or willingness to learn.
• Proven experience as an administrative assistant or similar role in a busy office environment.
• Proficiency in MS Office Suite (Word, Excel, Outlook, Teams, Sharepoint).
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Experience maintaining records and databases with high accuracy.
• Solutions focused and multitasking abilities.
• Familiarity with compliance processes in housing, property maintenance, or facilities management.
• Adaptability in a fast-paced environment.

Working arrangements

Salary: £28,000 per annum

Location: Dagenham

Contract Type: 6 Month FTC (maternity cover), full-time.

Hours: 36 hours per week, Monday - Friday.