Company Secretariat Associate

About The Role

Contract type: Permanent. Hours: Full time, 35 hours. Location: Head Office, Nottingham (Hybrid working, minimum 2 days per week). Application process: Please apply via the application button which will direct you to our careers site. If you require any adjustments to assist you in applying, please contact .

At Nottingham Building Society our talent acquisition approach is rooted in openness and inclusive hiring, so even if you don't feel you tick every box, we'd still genuinely love to hear from you.

Are you a law graduate, governance professional, or ambitious early career candidate looking to build a career at the heart of corporate decision making?

We're seeking a highly organised and detail focused Company Secretariat Associate to join our Governance team. This is a fantastic opportunity to gain exposure to Executive Committees, Board governance, regulatory compliance, and strategic business operations within a highly regulated environment.

You'll work closely with senior stakeholders, supporting the Society Secretary function and helping to ensure the smooth running of Board and Executive governance processes. Whether you're a recent law graduate or have gained experience in an office, governance, legal, compliance, or regulatory environment, this role offers an excellent foundation for a long term career in governance, company secretarial practice, or corporate law.

If you're naturally curious, thrive on organisation, enjoy working with confidential information, and want to make a meaningful impact behind the scenes of a successful organisation, we'd love to hear from you.

Key Responsibilities

• Committee & Meeting Support - Prepare, coordinate and distribute agendas, papers, minutes and supporting documentation for Executive and governance committees, ensuring accuracy and timely delivery.
• Corporate Governance Administration - Support the delivery of an effective governance framework by maintaining governance processes, policies, procedures and delegated authorities.
• Statutory Records & Regulatory Compliance - Maintain statutory registers and governance records while supporting submissions to regulatory bodies and ensuring compliance obligations are met.
• Action Tracking & Follow Up - Monitor actions arising from committee meetings, liaise with stakeholders and provide updates to ensure timely completion.
• AGM Planning & Coordination - Assist with the preparation and delivery of the Annual General Meeting, including documentation, logistics and member communications.
• Governance Research & Continuous Improvement - Research governance best practice, identify opportunities for enhancement and support governance related projects and initiatives.
• Stakeholder Relationship Management - Build strong working relationships with colleagues, senior leaders, external advisers, auditors and regulatory bodies.
• Insurance, Risk & Operational Support - Assist with corporate insurance administration, risk reporting, compliance activities and contribute to a culture of operational excellence.

About You

• Education & Ambition - A degree in Law, Business, Governance or a related discipline is desirable. This role would particularly suit a recent law graduate seeking a governance focused career path.
• Exceptional Organisational Skills - Able to manage multiple priorities, coordinate competing deadlines and maintain a high level of accuracy.
• Tech Savvy & Project Focused - Comfortable using technology to improve processes and interested in supporting a variety of governance, reporting and continuous improvement projects. You enjoy learning new systems, embracing digital tools and finding smarter ways of working.
• Strong Attention to Detail - Naturally meticulous with the ability to produce high quality documentation and identify potential errors or inconsistencies.
• Excellent Communicator - Confident communicating with colleagues and stakeholders at all levels, both written and verbally.
• Commercially Aware & Professional - Understands the importance of confidentiality, professionalism and sound judgement within a regulated environment.
• Collaborative Team Player - Enjoys building relationships and working cross functionally to deliver shared objectives.
• Proactive & Curious Learner - Demonstrates a growth mindset, seeks opportunities to learn and takes ownership of personal development.
• Governance & Regulatory Interest - Has an interest in corporate governance, company secretarial work, legal operations, compliance or regulatory affairs, with a desire to develop expertise in the field.

Reward & Benefits

• Competitive Package - Fair salary benchmarked against market data, annual discretionary bonus, and 29 days holiday plus bank holidays.
• Health & Wellbeing - Access to Medicash, mental health first aiders, and a suite of wellbeing resources to support you inside and outside of work.
• Work Life Balance - 35 hour working week for full time roles, with flexibility to help you perform at your best.
• Career Growth - Ongoing personal and professional development, we'll support your ambitions and help you grow your potential.
• Inclusive Culture - Be part of a friendly, values led team that genuinely cares about doing the right thing for colleagues and customers.
• Giving Back - Use two paid volunteering days each year to support causes close to your heart, through our Samuel Fox Foundation.
• Sustainability Focus - Join a business committed to reducing its carbon footprint and making a positive impact on the environment.
• Free access to Octopus Money - Financial coaching & tools that help you plan, manage, and make the most of your money.