Company Secretarial Assistant - 6 month contract - Based in London

The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.

Key responsibilities

• Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
• Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
• Maintaining Conflict of Interest logs.
• Maintaining electronic corporate records.
• Assisting with Legal Entity Reporting requirements.
• Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
• Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required in a timely manner.
• Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
• Monitoring/managing the Company Secretarial Inbox.
• Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
• Providing support to the legal team from time-to-time on legal administrative tasks and/or projects.
• Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.

Qualifications, Experience and Skills Required

• Either CGI part-qualified or law graduate.
• Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
• Knowledge of the fund management industry beneficial but not a requirement.
• A commitment to ongoing personal development, training and assuming greater responsibility over time.
• A positive, proactive approach and strong team ethic.
• Accuracy and attention to detail.
• Strong written communication skills.
• Good organisational skills.
• Discretion when handling confidential information.