Company Secretarial Administrator - Colindale

Job Details: Company Secretarial Administrator - ColindaleFull details of the job. Company Secretarial Administrator - Colindale VN2224 Permanent N/A Colindale United Kingdom Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. This role will be based full-time at our Colindale office, working closely with the local Company Secretarial team. This is an entry-level position with no prior experience required, suited to someone looking to gain hands-on experience in a professional office environment. As a Company Secretarial Administrator, you will support a Team with corporate administration and statutory compliance across a varied client portfolio. The role will involve managing the preparation and submission of annual Confirmation Statements, maintaining accurate statutory records, and assisting with a range of Companies House filings. The position supports the team in ensuring compliance with regulatory requirements while supporting the efficient running of the company secretarial function. • Preparation and timely submission of Confirmation Statements, including reviewing Companies House and internal records to ensure accuracy of publicly filed information. • Maintenance of Persons with Significant Control (PSC) registers and obtaining supporting information from clients. • Contacting clients to request and follow up on information required for filings. • Supporting compliance with anti-money laundering requirements and obtaining relevant documentation from clients. • Assisting with client identity verification for Companies House purposes. • Preparation and processing of forms relating to changes in accounting reference dates. • Preparation and filing of forms to amend officer and PSC details. • Preparing and submitting documentation for voluntary strike offs. • Preparation of dividend vouchers where required. • Managing and actioning Companies House reminders for Confirmation Statements and accounts filings. • Maintaining and updating statutory registers on internal systems. • Assisting with invoicing, including adding completed work to the weekly billing list. • Providing general administrative support to the team and assisting colleagues where required. • Supporting additional statutory tasks such as share transfers, share issues, incorporations, and officer changes. • Updating company registers following transactions and preparing supporting documentation such as share certificates. • No prior experience required however a willingness to learn and develop within the role is essential. • Strong attention to detail and high level of accuracy. • Good time management skills with the ability to meet deadlines. • Ability to manage multiple workstreams and prioritise effectively. • Self-motivated with a proactive approach and ownership of tasks. • Good organisational skills. • Strong communication skills, both written and verbal. • Comfortable working with systems and maintaining accurate records • Understanding of company secretarial or Companies House processes is desirable but not essential. • Ability to work independently and collaboratively within a team. • Professional and client-focused approach. • Ability to handle confidential information with discretion. • Flexible and adaptable to changing priorities. • Positive and supportive team player. Hybrid Competitive • Company Pension Scheme • 25 days of annual leave + bank holidays • Additional annual leave days from certain levels of seniority • Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum • Business closure over Christmas • Life Assurance x4 annual salary • Enhanced family leave policies • Enhanced Company Sick Pay • Employee Assistance Programme - 24/7 support, free and confidential • Corporate Discounts Platform Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as: • Critical Illness Cover • Cash plan • Cycle to work • Eye care • Dental subject to exceptions and business needs