Community Paediatric Secretary

Main area Administration Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (8.30 - 4.30 pm Monday - Friday) Job ref 349-LCOD RL4

Site Universal Square Town Ardwick Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 27/07/:59

Job overview

Community Paediatric Secretary with SUDC responsibilities

Working within a busy, dynamic Community Paediatric Service, encompassing looked after children, child development, education and child protection, you will work in a great team in modern offices. You will receive an induction programme, full training and have the opportunity for ongoing learning and development.

This post is part of the Sudden Unexpected Deaths in Childhood (SUDC) multi agency team. Part of your role will be to support sensitive meetings, liaise with the SUDC on call paediatrician, coroner's office and other professionals. You will work closely with, and be supported by, the SUDC Admin Team Lead.

If you are sensitive and empathetic, with a positive attitude and want to learn, this is a great opportunity to utilise your excellent communication, organisation and administrative skills to support others. With experience of working within an office environment, you will have excellent typing and Microsoft Office IT skills and be familiar with audio/digital dictation. Minute taking is a key part of this role, therefore good note taking skills are key.

Come and join our supportive team and we'll support you to develop and excel in your role. We look forward to meeting you.

Main duties of the job

Provide comprehensive secretarial and administrative support to the consultant and community paediatric team, in accordance with relevant policies, procedures, protocols and guidance. This includes typing clinical correspondence, referral management, booking appointments and telephone liaison.

As part of the Sudden Unexpected Deaths in Childhood (SUDC) multi agency team, you will work closely with and be supported by the Admin Team Lead with responsibility for SUDC, to support sensitive meetings, liaise with the SUDC on call paediatrician, coroner's office and other professionals.

Qualifications

• GCSE Grade C/5 minimum standard or functional skills level 2 - in English Language and Maths or equivalent experience
• Recognised typing and/or IT qualifications (RSA II) or equivalent skills
• Diploma in business Administration

Experience

• Experience working in an office environment
• Experience of typing, filing, photocopying
• Dealing with the public
• Working within a community health services setting

Knowledge

• Very good working knowledge of Microsoft Office systems, including Word, Excel, Access, Outlook
• Excellent knowledge of office systems and procedures

Skills

• Good team skills
• High level of initiative
• Good organisational and time management skills
• Maintain confidentiality and professional manner at all times

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.