Communications & Events Assistant - Student contract of +/- 2 months

Our client is an international federation representing the interests of its members towards the EU institutions. Their human-sized and multinational office (+/- 12 people) is located in the Arts-Loi area. They are currently seeking to recruit a temporary Assistant to help them on various communications & events projects. This is a 2-month fixed term contract.

Job Description

• Creating event content in English on the company websites
• Working with communications and event management tools and databases
• Helping the team with logistics pre-, during and post- events
• Assisting the team with the selection of venues
• Preparing and sending invitations, preparing participants' lists
• Confirming attendants
• Liaising with the speakers, drafting the agendas of the meetings, preparing badges, etc.
• Ensuring that the meeting rooms are ready, set up and equipped appropriately (IT equipment, catering, etc.)
• During the events, welcoming participants, attending to their needs, answering their queries, ensuring the smooth running of the events, troubleshooting
• Supporting social media outreach and event promotion and feedback
• Producing pre- and post-event outputs (including video editing)

Profile:

• Academic background in communication, events management, administration, and project management, etc.
• Interest in and knowledge of European affairs
• Excellent written and oral English ( minimum C1 level)
• Computer literacy
• Notions of audio and video production are a plus
• Knowledge of CRM databases and content management systems
• Knowledge of social media
• Capacity to work with people from different nationalities
• Good organisation and time-management
• Curiosity and adaptability, practical mindedness
• Professionalism, capacity to represent the organization in front of third parts

Offer:

• Dates: +/- July & August 2025 (exact dates to be discussed)
• A full-time fixed term contract
• A salary in line with statutory regulations for students
• Homeworking schedule: 1 to 2 days per week
• The opportunity to gain valuable experience in an international environment and to develop numerous skills
• Being part of a dynamic and supportive team