Commercial Assistant

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care

Purpose of Role

VINCI Facilities Management is seeking a proactive and detail oriented Commercial Assistant to support our Commercial Manager in improving financial and operational performance across our contracts at RAF Benson.
This role plays a key part in supporting the commercial and operational teams, ensuring commercial governance, accurate administration, and strong collaboration across stakeholders.

Job Description

Responsibilities are split across two core areas: Commercial Support and Administration, offering an excellent opportunity for someone looking to develop a career in commercial management within facilities management or construction environments.

Responsibilities

Commercial support
• Support the Commercial Manager and operational teams across the full spectrum of commercial activities
• Assist with the correct application and interpretation of contract terms for operational colleagues
• Monitor the flow of chargeable works and ensure work in progress is converted to cash
• Prepare applications for payment and client invoicing
• Produce and review client quotations
• Support the pricing of contract variations and compensation events
• Maintain commercial documentation and Excel based trackers with accuracy
• Support budgeting, forecasting and month end reporting
• Ensure compliance with all commercial processes, procedures, and best practice standards
• Make best use of knowledge management and commercial information systems
Administration
• Support subcontractors with invoicing queries and provide timely information
• Receive and prepare payments for processing, ensuring accuracy and awareness of deadlines
• Purchase order and supply chain administration
• Provide commercial and financial administrative support to project delivery teams
• Arrange meetings and maintain accurate filing of commercial and finance documentation
• Communicate effectively with internal departments, customers, and suppliers
• Prioritise workload effectively to meet changing demands and deadlines

Essential Qualifications/Skills

• Highly organised with strong attention to detail
• Confident working with Excel and commercial documentation
• Able to communicate effectively with a wide range of stakeholders
• Comfortable working in a fast paced, operational environment
• Proactive, flexible, and committed to continuous improvement
• Previous experience in a commercial, finance, construction or facilities environment is advantageous

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities - experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders - and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.