Clerical Officer - Health Records

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society.

Who we are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net).

Position

An exciting opportunity has arisen for a part time clerical officer within the Health Records Department at Ayrshire Maternity Unit.

Hours

Hours of duty will be: Monday, Tuesday & Wednesday 9.30am - 2pm. This post is offered on a fixed term basis for 12 months.

What you will do

To provide a clerical service to clinicians throughout the division, ensuring that procedures are in place to initiate and maintain accurate and up to date patient case records to support clinical care. Administration of all outpatient appointment systems and waiting lists, facilitating equitable access to specialties across the division.

For further information on the role please view the job description.

Knowledge, training and/or experience required for this post

Duties include the maintenance and filing of patient confidential records, recording patient related data, admissions and booking outpatient appointments using the electronic Patient Management System. Providing reception services, answering telephones and relaying messages. You should be able to work flexibly in order to meet service demands.

For further information on the requirements for the role please view the person specification.

Contacts

If you want to find out more about the role, please contact: Linda Black, Health Records Site Manager -

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please complete and submit your application at your earliest opportunity.

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement to demonstrate the relevant permission to work in the country. This permission is granted by the UK Visas and Immigration Service. Further information on what NHS Scotland Boards are required to do to check this and your responsibilities can be found in the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks. Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

Additional information for candidates

• You should apply for this post by completing the application process on NHS Jobs Scotland.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on NHS Jobs Scotland, follow the application process link:
• To view our accessibility statement, visit:
• Our correspondence method is by email; please enter your email address accurately and check regularly (including junk folders) and your NHS Jobs Scotland account for updates.
• Contact JobTrain Candidate Support Hub for system-issue advice and support:
• We recommend using Google Chrome or Microsoft Edge when using JobTrain.
• Once you have submitted your application, you will be unable to amend it.
• Some vacancies are for internal candidates only. If you are a staff member, update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note that for vacancies where a driving licence is required it must be a full UK/EU/EEA licence.