Clerical Administrator
Posted 2 hours 7 minutes ago by NHS
Closing date: 19 July 2026
Band 2 13 1/2 hours per week Monday 9am - 4.15pm & Friday 9am - 4.15pm
Based at Whiston Hospital or St Helens Hospital
An exciting opportunity has arisen for a motivated and organised Clerical Administrator to join our admin. Site preference to be discussed at interview.
This is a maternity leave position, contract ends 31/12/2026.
Secondment - If applying on a secondment basis, please ensure you have sought approval from your line manager before applying.
Main duties of the jobWe are seeking a motivated and organised Clerical Administrator to provide essential administrative support to the team.
Key responsibilities will include:
- Processing clinical correspondence, including the printing, preparation and posting of clinical letters, patient results and referral documentation in a timely and accurate manner.
- Logging and monitoring Estates and Facilities requests, reporting maintenance issues and liaising with relevant departments as required.
- Ordering and managing stock levels of office supplies and stationery to support service delivery.
- Providing general administrative support, including filing, scanning, photocopying, data entry and document management.
- Assisting with telephone cover when required, responding to enquiries professionally and directing calls appropriately.
- Supporting colleagues within the wider administrative team to ensure a high-quality and efficient service is maintained.
- Undertaking other clerical and administrative duties appropriate to the role and grade as required.
The successful candidate will possess good organisational skills, attention to detail, and the ability to work effectively both independently and as part of a team. Excellent communication skills and a commitment to delivering high standards of customer service are essential.
About usMersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
Our services:
- Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
- Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
- Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
- Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.
Type dictation from audio transcription of clinical correspondence and documentation.
Ensure appropriate follow up arrangements/investigations are in place. Liaise with relevant Medical Secretary of Specialty accordingly. Ensure any actions required regarding 18 week / tertiary referrals are dealt with and actioned. Ensure all letters and discharge summaries are copied to the appropriate professionals and other agencies. Ensure all outgoing post is sent out within 24 hours of signing. (inclusive of out of area GP letters)
Ensure all action reports are completed daily and all letters / attachments sent out the same day Carry out all stock ordering for speciality areas and completion on SBS
Qualifications- Word Processing Skills
- RSA / OCR II or equivalent experience
- Knowledge of medical terminology
- Excellent IT skills with knowledge and experience of Microsoft office products
- Experience of office procedures
- Previous experience within the NHS
- Self motivated and able to work with limited supervisions
- Able to use own initiative and manage/prioritise own workload
- Ability to accurately maintain computerised and manual filing/documentation system
- Ability to work as part of a team
- Knowledge of internal hospital PAS
- Able to work the hours and duties required by the post
- Able to adopt flexible approach when required
- Comply with Trust policies and procedures
- Understanding of confidential nature of role and awareness of Data Protection Act
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer nameMersey and West Lancashire Teaching Hospitals NHS Trust