Chaplaincy Administration Assistant at St Peter's School

About the role

18 hours per week, Wednesday, Thursday and Friday 8:50am - 3:20pm, less a 30 minute unpaid break each working day.

Term time only: 39 weeks - Fixed Term Contract 1.9.2026 to 31.8.2027 - linked to a period of service restructuring.

Grade C, Scale Point 4 - £10,479 annual salary, pay award pending.

Key responsibilities

The role of the Chaplaincy Admin Assistant is to assist the Chaplain with the administrative jobs associated with the smooth running of the Chaplaincy department and play a supporting role in providing pastoral care to students, staff and families as required.

Main duties

• Assist the Chaplain with all administrative needs associated with the smooth running of the Chaplaincy department, including but not limited to:
  • Answering emails to students, staff, families and outside agencies
  • Making phone calls home to parents and carers as required
  • Assisting with Chaplaincy events such as "Remembering Those We Love" and "Holding Our Young People in Prayer" (planning, setting up and running of the events)
  • Liaising with priests regarding the celebration of Mass and the Sacrament of Reconciliation
  • Helping to organise school trips such as those to Portsmouth Cathedral and St Cassian's centre Kintbury using the Evolve system
  • Updating the Chapel noticeboards as required
  • Undertaking administrative tasks regarding the weekly sheets for tutors and the Chaplaincy assemblies
  • Helping with orders for the Chapel and the Rainbows programme
• Nurture and encourage students in the Lasallian Leaders group and participate in their meetings and activities
• Provide pastoral care for students, staff and families supported by the School Chaplain
• Be a listening ear to those students who would welcome their involvement
• Help maintain the tidiness and upkeep of the Chapel and liaise with the site team as necessary
• In the Chaplain's absence, enable students to access the Chapel during break and lunchtimes and maintain a reverent, calm atmosphere within it
• Assist with Chaplaincy jobs at the primary phase as required
• Optional: train as a facilitator for the Rainbows programme and participate in the Rainbows sessions (Jan - May)
• Admin support for other areas of the school (e.g., Careers)

Support for the school

• Be aware of and comply with policies and procedures relating to child protection, health and safety, security and confidentiality, reporting all concerns to an appropriate person
• Contribute to overall ethos, work and mission statement of the school
• Undertake broadly similar duties commensurate with the level of the post as required by the Headteacher
• Safeguarding is everyone's responsibility at St Peter's School regardless of position or role

Qualifications and requirements

• Experience in administrative support and event coordination in a school or similar environment
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Knowledge of child protection and safeguarding policies
• Willingness to undertake an Enhanced DBS check and KCSIE 2025 suitability check

Closing date

Applications must be received by 8:00am Tuesday 23rd June 2026.