Cancer Directorate Administrative Assistant

Cancer Directorate Administrative Assistant Band 4

Main area Division B - Cancer Directorate Grade Band 4 Contract Permanent Hours

• Full time
• Part time
• Flexible working

37.5 hours per week (Hybrid role - Onsite and Homeworking. Full Time or Part Time / Flexible working hours may be considered.) Job ref 180-B-CVA916

Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division B Town Cambridge Salary £28,392 - £31,157 p.a. pro rata Salary period Yearly Closing 05/07/:59 Interview date 16/07/2026

Job overview

An exciting opportunity has arisen for an enthusiastic and self motivated individual to join the Cancer Directorate, providing high quality administrative support.

We are seeking a well organised team player with excellent communication skills, who thrives in a busy, challenging yet rewarding environment. You should demonstrate a positive approach to change and be highly motivated to work both effectively and efficiently.

In this role, you will support departmental operations by preparing and circulating meeting agendas, taking accurate minutes, and ensuring timely follow up of agreed actions. You will manage shared inboxes, including coordinating room booking requests, and act as a key point of contact for day to day enquiries. The postholder will also process invoices, support the raising of purchase orders, and provide general administrative support across the department to ensure smooth and efficient service delivery.

This is a hybrid role, incorporating a combination of onsite and home working.

Main duties of the job

To provide a professional, effective and efficient administrative and secretarial service to the Cancer Directorate and associated specialties /teams and its users including patients, relatives and colleagues.

Working for our organisation Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

• applied for a Graduate visa
• or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

This vacancy will close at midnight on 5th July 2026.

Interviews are due to be held on 16th July 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose created colleague only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part time working, job share, term time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification Qualifications

• Educated to NVQ Level 4 or equivalent experience in Customer Service/Business Admin/ITQ in a relevant subject or equivalent previous proven experience

Experience

• Demonstrable level of leadership and administrative experience at a high level of competence
• Demonstrable experience of working in a small team environment
• Experience of working in a busy office environment or reception service
• Secretarial and /or administrative experience including minute taking
• Prioritising, planning and organising own tasks
• Working within guidelines
• Experience of dealing with difficult situations and confrontations
• Data entry experience and documentation
• Experience of IT packages - such as MS Co-Pilot and Office 365, Outlook, Word, Excel, PowerPoint and Access
• Experience of producing documents to a high standard
• Adaptable and flexible in their approach to working and able to cope under pressure
• Proven experience of providing administrative support to senior members of staff
• Strong administrative management skills including effective communication, team working and negotiation skills
• Previous experience of working in NHS

Knowledge

• Understanding of confidentiality and data protection
• Sound knowledge of office procedures
• Understanding of customer service
• Good working knowledge of Microsoft Office packages
• Knowledge of the Trust including awareness of priorities
• Knowledge of Trust information systems
• Knowledge of Medical Terminology
• Awareness of NHS targets and Trust priorities

Skills

• Ability to work as part of a team
• Excellent verbal and written communication skills including telephone, email, face to face
• Good organisational and time management skills
• Ability to organise and manage own time keeping, to schedule and deadlines
• Ability to allocate and monitor work of others
• Ability to use own initiative and work autonomously
• Ability to demonstrate leadership skills
• Willing to take on/learn new skills
• Ability to show attention to detail and accuracy
• Ability to adapt to change
• Ability to work under pressure with competing demands
• Ability to store and safeguard confidential documents
• Ability to touch type
• Ability to requisition general stock

Additional Requirements

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.

Employer certification / accreditation badges

Name Ellie Mortimer Job title Cancer Directorate Business Support Manager Email address