Business Support Administrator

Exemplar Health Care Support Centre, Sheffield

Position: Business Support Administrator
Location:17 Europa View, Sheffield Business Park, S9 1XH

Contract type: 40 hours Monday - Friday. Covering shifts between 08:00 and 18:00.
Salary:£26,436.80 per annum

We're looking for an experienced Business Support Administrator to join our growing team to provide essential administrative and customer service support. You'll be the welcoming face of our Support Centre, ensuring a positive experience for visitors and managing a variety of office tasks.

The role is perfect for someone who thrives in a fast-paced environment and enjoys contributing to team success. A Full driving licence and access to your own car is essential for this role.

You'll support internal and external communications and play a vital role in upholding our mission and values.

Reporting directly to the Executive Assistant to the CEO/Head of Business Support, you'll be vital to ensuring smooth business operations.

About Exemplar Health Care

Exemplar Health Care is one of the country's leading nursing care providers for adults living with complex needs. We have over 60 care homes across England that support adults living with complex mental health needs, dementia, neuro-disabilities and physical disabilities.

About the role

As a Business Support Administrator with Exemplar Health Care, you'll play a key role in driving efficiency and supporting the success of the team by managing a variety of office tasks and being the first welcoming point of contact for visitors.

No two days will ever be the same, but your day-to-day responsibilities will include:

• Be the first point of contact for Exemplar Health Care Support Centre. Greet visitors, answer telephone calls and direct messages promptly and accurately.
• Provide administrative support for the Business Support Team.
• Receive and distribute daily incoming post.
• Manage the Business Support mailbox, proactively dealing with emails and correspondence.
• Provide essential support to the Executive Management Team's Personal Assistants (PA's), helping with large scale projects, booking travel and accommodation.
• Coordinate meeting room bookings through Outlook and handle all catering arrangements for meetings and events.
• Order and distribute supplies such as stationery, catering, and cleaning products.
• Assist with the printing, photocopying, and collation of necessary materials.
• Raise purchase orders, match them with incoming invoices, and maintain records of all financial transactions related to business support activities.
• Plan and coordinate events as needed.
• Adhere to health and safety policies.
• Respect confidentiality at all times.

About you

• Excellent organisational and communication skills.
• Excellent time management and customer service skills.
• Proficiency in Microsoft Office with an eye for problem solving.
• Desire to be involved in large scale events and projects.
• Enjoy working as part of a fast paced and friendly team.
• Proactive and innovative mindset.
• Neat and tidy, and will represent Exemplar Health Care Services Limited as the first point of call for visitors.
• Full valid driving licence and access to your own car.

What we offer

• Excellent supervision, peer support, learning opportunities and career prospects.
• 25 annual leave days plus bank holidays.
• Free parking.
• Retail and lifestyle discounts.
• Free DBS check.
• Blue Light Card eligibility.
• 25 days holiday entitlement.