Business Manager (Chief of Staff) Ireland

The Business Manager - Vanguard Ireland Executive Office supports effective leadership, governance, and external positioning of Vanguard Ireland. The role combines rigorous executive office management with country level business support, acting as a trusted partner to the Ireland CEO.

Core Responsibilities

• Governance, Oversight & Executive Office Standards - Own the end to end preparation of board and committee materials, including agendas, board packs, minutes, and action tracking, ensuring high standards of quality, accuracy, and consistency.
• Build and maintain a disciplined governance cadence across Ireland legal entities, committees, and executive forums.
• Act as a gatekeeper for executive office documentation, setting and enforcing standards on content, format, and readiness.
• Track decisions, actions, and follow ups arising from boards and senior forums, ensuring closure and accountability.
• Country & Crew Leadership Support - Support the practical "running of the country" on behalf of the Ireland CEO, including engagement with crew networks and resource groups, hosting and coordination of senior visitors, and acting as a facilitator across senior leaders to ensure alignment, communication flow, and visibility of priorities.
• Market & External Engagement - Support and prepare the Ireland CEO for external engagement including meetings with the Central Bank of Ireland, government and political stakeholders, industry bodies and market forums; prepare high quality briefing materials, talking points, and follow ups, and represent Vanguard physically in Dublin and the Irish market when appropriate.
• Business Management & Execution - Translate strategic priorities into practical execution plans, track progress, surfacing risks or gaps; operate confidently across a matrix environment, coordinating with European leadership, global functions, and Ireland legal entity stakeholders; pivot across tasks while maintaining high standards.

Experience & Profile

Strong experience in an executive office, business management, chief of staff, or governance focused role within a regulated or complex organisation; demonstrated capability in governance, board support and executive level administration with genuine attention to detail.

Comfortable operating as a trusted partner to a senior executive, balancing discretion with constructive challenge; experience in financial services, regulation, or a highly regulated environment preferred.

Credible communicator with judgement to engage confidently with senior internal and external stakeholders.

Willingness to be hands on: this is not purely strategic or purely administrative.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in person learning, collaboration, and connection. We believe our mission driven and highly collaborative culture is a critical enabler to support long term client outcomes and enrich the employee experience.