Business Administrator (Maternity Cover - 10 Month FTC)

Role Overview

We are looking for a confident, proactive and approachable Business Administrator to take ownership of the day-to-day running of our office and support wider business operations.

This is a varied, hands on role covering office coordination, facilities and maintenance, Health & Safety compliance, fleet administration, and software subscription licensing and contract support. You'll play a key role in keeping the office running smoothly, building strong relationships across the business, and ensuring high standards are maintained at all times.

Key Responsibilities Office & Business Support

• Take ownership of daily office operations, ensuring a well organised, tidy and presentable environment that is professional and welcoming.
• Act as a friendly and confident first point of contact for staff, visitors and external contacts.
• Manage reception, meeting rooms, kitchen areas and office supplies.
• Handle calls, emails, post and general correspondence.
• Welcome visitors and provide office tours for new starters.
• Organise internal meetings, events and team activities, working closely with the Communications team.
• Proactively support teams across the business, anticipating needs and keeping things on track.
• Maintain accurate records, documentation and internal systems.

Facilities & Maintenance

• Manage relationships with contractors and suppliers (cleaning, maintenance, H & S, etc.) to maintain high office standards.
• Coordinate planned preventative maintenance and reactive repairs.
• Own and track servicing schedules, inspections and compliance certifications.
• Ensure office facilities, shared spaces and supplies are consistently well maintained.

Health & Safety & Compliance

• Take ownership of key health & safety processes and compliance activities.
• Coordinate routine checks including fire alarms, emergency lighting and first aid supplies.
• Support audits, inspections and risk assessments, ensuring actions are followed through.
• Maintain accurate H & S documentation, audit logs and compliance records.
• Work with external H & S advisors to ensure all required standards are met.

Fleet Administration

• Maintain accurate vehicle records including servicing, MOTs, insurance and compliance.
• Coordinate servicing, maintenance and supplier communication.
• Work closely with internal teams to ensure smooth fleet management.

Subscription Licence & Contract Support

• Support the preparation and issuing of software subscription and maintenance order forms.
• Maintain accurate and up to date records of licences, contracts and documentation.
• Proactively track renewal dates, ensuring deadlines are met and nothing is missed.
• Work closely with internal teams to ensure alignment on licensing and contract status.
• Support reporting and general contract administration.

Finance Support

• Assist with employee expenses and general finance administration.

About You

• Previous experience in an office administration or business support role.
• Confident, approachable and able to communicate effectively with people at all levels.
• Proactive, organised and comfortable taking ownership of responsibilities.
• Comfortable taking the lead and making decisions within your remit.
• Strong attention to detail, particularly with documentation and compliance.
• Able to manage multiple priorities in a fast paced environment.
• Friendly, professional and naturally helpful.
• Good working knowledge of Microsoft Office.
• Experience with facilities, Health & Safety, fleet and contract administration.
• Experience with SAP Business By Design is advantageous.
• Good eye to details and great customer skills.

Benefits

• Competitive salary.
• 30 days holiday (including Bank Holidays).
• Pension scheme.
• Employee Assistance Programme + coaching.
• Training and development opportunities.
• Free on site parking.
• Opportunity to join a growing global technology company.

Important Information

• 10-month fixed term contract (maternity cover).
• Potential for future opportunities depending on business needs.
• Applicants must have the right to work in the UK (no sponsorship available).