Business Administrator HMP Humber

Overview of the job

This is an administrative job in an establishment.

Summary

The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales.

This is a rotational, non operational job with no line management responsibilities.

Responsibilities

The job holder will be required to carry out the following responsibilities, activities and duties:

Transactional Activity

• Bail applications
• Release on Temporary License (ROTL)
• Offender Assessment and Sentence Management (OaSys)
• Multi Agency Public Protection Arrangements (MAPPA)
• Re categorisation
• Sentence calculations, including conduct initial checks
• Appeals
• Violent Sex Offender Register (VISOR)
• Adjudications
• Parole applications
• Legal Correspondence
• License Applications
• Resettlement overnight Release
• Risk to Children/Safeguarding Children
• Harassment/Restraining Orders
• Category A administration
• Recall paperwork
• Public Protection

Other Administrative Tasks

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department
• Complete monitoring returns for area of work
• Input requisitions onto the finance database and process requisitions for defined area of work
• Co ordinate awareness sessions for area of work
• Prepare paperwork for checking by Manager, conducting sentence calculations as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or, where specified in Wales, Welsh.

Behaviours

• Changing and Improving
• Communicating and Influencing
• Managing a Quality Service

Hours of Work

37 hour working week.

Working Arrangements

The role offers hybrid working arrangements where business need allows. Appointment may be made at the nearest MoJ office location, including a Justice Collaboration Centre or Justice Satellite Office.

Leave

Holiday year runs from 1 March. Leave entitlement is calculated on a pro rata basis and may be expressed in hours or days, depending on work pattern.

Bank, Public and Privilege Holidays

Entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. Hours are added to the annual leave allowance. Some public and bank holidays may be required to work depending on shift pattern and operational needs.

Pension

The Civil Service offers a choice of two pension schemes, giving flexibility to choose the scheme that suits you best.

Work Life Balance

HMPPS offers flexible working subject to a satisfactory probationary period and NVQ.

Season Ticket Advance

After two months' service, eligible to apply for a season ticket advance to purchase a quarterly or longer period season ticket for travel between home and workplace.

Training and Development

HMPPS provides training and development opportunities, including Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying programmes. Promotion programmes and varied training are available, and all staff receive security and diversity training and an individual induction.