Billing Manager

Billing Manager

London Full-time Hybrid

A highly regarded international law firm is seeking an experienced Billing Manager to take a leading role within its London Finance team. Working closely with the Finance Manager and counterparts in international offices, you'll help shape a smooth, efficient billing operation across two key European offices.

This is a role for someone who enjoys ownership, thrives in a fast-paced environment, and brings both technical expertise and people leadership.

Key Responsibilities

• Lead the day-to-day management of the London billing team, ensuring workloads are balanced, Partners are allocated appropriately, and cover is maintained during absences or team changes.
• Oversee the end-to-end billing cycle for London and Brussels, ensuring invoices are produced accurately, on time, and in line with client-specific billing arrangements, VAT rules, SRA Accounts Rules, and internal controls.
• Take responsibility for monitoring WIP, identifying trends, and driving improvements in processes, automation, and reporting. Provide Partners and management with tailored WIP, billing, and collections analysis when required.
• Manage complex billing requirements for a small group of senior partners, including preparing and issuing pre-bills, bills, and credit notes, meeting with partners to resolve queries, and producing client-mandated supporting documentation.
• Ensure the London and Brussels billing inboxes are handled promptly and professionally, maintaining clear audit trails and consistent communication standards.
• Work closely with the London Finance Manager to meet month-end deadlines, reviewing billing reports, reconciling figures with e-invoicing systems, and ensuring accuracy for ONS and VAT reporting. Investigate discrepancies and resolve issues using approved procedures.
• Oversee the team's involvement in rate approvals, discounts, and write-offs, ensuring correct authorisation and appropriate VAT treatment.
• Partner with the Pricing Team on rate-related matters and collaborate with Client Intake and Compliance to ensure KYC/CDD requirements are fully up to date.
• Take a leading role in recruitment, performance management, and development of London billing staff, including identifying resourcing needs, drafting job descriptions and interviewing.
• Contribute to EMEA billing initiatives, including year-end projects, and maintain strong working relationships with Finance Managers across the region. Support tax-related billing matters and liaise with the tax team where needed.
• Play an active role in e-billing and system enhancement projects, supporting the rollout of e-invoicing solutions, liaising with vendors, and assisting with Aderant upgrades and related technology changes.

Qualifications & Skills

• Advanced CMS Aderant expertise is essential.
• Strong understanding of European billing standards, VAT, and SRA Accounts Rules.
• Experience working with international billing frameworks (EMEA or global).
• Background in system upgrades or implementation projects.
• Confident people manager with strong leadership instincts.
• Strong analytical mindset and exceptional attention to detail.

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.

Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.