Bid Coordinator

Role: Bid Support Coordinator

Location: Remote

Salary: £28,000 - negotiable

Contract: Permanent

This role will be home-based, but with occasional travel for training and meetings.

Role

The Bid Support Coordinator will play a vital role in supporting the preparation and submission of

proposals for new business opportunities. This includes gathering and managing information, coordinating with internal and external stakeholders, and ensuring timely and high-quality submissions.

The role will contribute directly to business growth and operational efficiency by developing core administrative, communication, and project coordination skills.

Duties

Working under the guidance of the Business Development Coordination Manager and the wider bid team, you will:

• Produce and maintain weekly trackers to support bid progress and reporting.

• Download and organise documents using SharePoint and other digital systems.

• Submit clarification questions (CQs) and responses via tender portals.

• Assist in the completion of Selection Questionnaires, Requests for Quotation, and Pre-Qualification Questionnaires.

• Manage registrations and updates on tender portals.

• Monitor and manage the business development team inbox, responding to queries or escalating appropriately.

• Coordinate the bid process from initial scoping to final submission, ensuring deadlines are met.

• Collaborate with internal teams (e.g., finance, legal, technical) and external stakeholders to gather accurate and timely information.

• Support document formatting, proofreading, and compliance checks to ensure professional standards.