Band 3 Secretary (Larne)

Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a temporary Band 3 Personal Secretary. This temporary role offers an immediate start and is based in Larne.

Location: Larne

Organisation: Northern Health & Social Care Trust (HSC)

Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours)

Contract: Full Time, Temporary, for 3 months initially

Salary: £12.75 per hour (Band 3)

As a Personal Secretary, you will be responsible for providing high-quality secretarial and administrative support to a Community Mental Health Team (CMHT). This is a key role supporting the Team Leader and wider team, helping to ensure the smooth, efficient running of the service and contributing to positive outcomes for service users.

Key Responsibilities

• Provide comprehensive secretarial support to the Team Leader, including diary and meeting management
• Prepare correspondence, reports and documentation to a high standard using digital dictation and word processing
• Organise, attend and minute meetings, distributing documentation as required
• Act as a central point of contact for internal and external enquiries
• Manage telephone calls, emails and mail, ensuring effective follow-up systems
• Maintain accurate records, filing systems and electronic databases
• Liaise with external agencies and multidisciplinary colleagues
• Support complaints administration and statistical data collection
• Provide cover for other clerical staff during periods of absence or increased workload
• Ensure confidentiality, data protection and records management standards are upheld at all times

Essential Criteria

• 4 GCSEs (Grades A -C) to include English or equivalent

PLUS Criteria

• 1 year paid clerical experience using Microsoft Office or English GCSE (Grade A -C) or equivalent
• 2 years paid clerical experience using Microsoft Office
• RSA/OCR Stage II Typing/Word Processing (Parts 1 & 2) or 1 year experience using ICT systems including word processing, spreadsheets and email

Experience must include

• Use of Microsoft Office (Word, Excel, Outlook)
• Electronic and manual diary management
• Organising and servicing meetings
• Data input, extraction and presentation
• Working with both electronic and paper-based records

Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence.

Honeycomb is fully committed to equal opportunities for all applicants.