Band 3 - Staff Seasonal Vaccination Administrator, Occupational Health

Go back West Hertfordshire Teaching Hospitals NHS Trust

Band 3 - Staff Seasonal Vaccination Administrator, Occupational Health

Closing date: 05 July 2026

We have an opportunity for a Band 3 Administrator to join our friendly and supportive Staff Seasonal Vaccination team.

You will play a key role in supporting the delivery of the Trust's Staff Seasonal Vaccination Programme by managing vaccination data, ensuring accuracy, and contributing to the smooth operational running of the campaign. Core hours are typically Monday to Friday, 8:00am-4:00pm, with flexibility required to support service needs.

Fixed Term Contract: 01 October 2026 - 27 February 2026

Hours: Full-time (37.5 hours per week)

Base: Watford General Hospital, with cross-site working to support roving clinics.

Please note - this role does not offer a Certificate of Sponsorship (Work Permit).

Main duties of the job

You will be responsible for the accurate collection, entry and management of staff vaccination data, ensuring all records are maintained securely and in line with confidentiality requirements.

• Data entry and validation across multiple systems.
• Collecting, collating and scanning vaccination records.
• Monitoring data quality, identifying trends and resolving discrepancies.
• Producing regular updates and reports on vaccination uptake.
• Managing inbox queries and supporting communication with peer vaccinators.
• Providing administrative support to the vaccination campaign.

Further responsibilities include working autonomously, producing daily reports on vaccination uptake, highlighting risks or issues, and supporting effective communication across teams.

Qualifications and Experience

Education and qualifications:

• Expert in Excel.
• Proficient in other Microsoft Office programmes.
• Ability to use and navigate data management systems.
• Maintain personal competencies and professional development.

Knowledge:

• Evidence of ongoing professional development.
• Awareness of Equality and Valuing Diversity principles.
• Awareness of confidentiality and Data Protection Act.

Experience:

• Good analytical skills and punctuality.
• Excellent organisation and communication skills.
• Proven ability to prioritise and organise workload.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A Disclosure and Barring Service check is required to confirm there are no previous criminal convictions.

Equal Opportunities

If you have a disability or long-term health condition and require support or guidance, please contact . If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving, please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

West Hertfordshire Teaching Hospitals NHS Trust