Assistant Assembly Clerk - Non Clerking - Part Time

Apple Recruitment are recruiting for an Assistant Assembly Clerk - Non Clerking - Part time on behalf of the NI Assembly. This role will be for up to 12 months. Hourly rate £22.89 per hour.

Job Description:

The main duties and responsibilities of the job:

Delivering high quality services to a wide range of internal and external stakeholders by developing a customer focused culture within your team.

Undertaking research and investigatory work, providing timely and accurate analysis and recommendations to assist in the drafting of reports and briefing documents to inform decision-making.

Creation of material (written and video) to support the development of training material on new applications such as, but not limited to, MS Teams, SharePoint.

Assisting with the development, management and monitoring of the policies and procedures of the Business area.

Assisting with the provision of advice on policy, procedural and/or protocol issues within the area of responsibility.

Approving correspondence and assisting with the drafting of responses on complex or sensitive issues to a range of internal and external stakeholders at various levels.

Attending, participating in and managing meetings, visits and other events in support of the work of the Assembly; ensuring these are carried out effectively and that accurate records of business are maintained.

Developing and maintaining effective working relationships with a wide range of internal and external stakeholders at various levels.

Approving information for publication on social media platforms and the Assembly webpages and ensuring that this information is up to date.

Maintaining and providing accurate and timely management information.

Planning and organising a diverse workload to tight deadlines.

Leading, managing and developing individual staff members or a small team to ensure the delivery of team objectives.

Quality assuring the work of staff to ensure compliance with legislation, policies and procedures in order to meet agreed service standards.

Supporting more senior staff in the effective management of your Business Area.

Checking and approving purchase orders and invoices in line with organisational policy and within approval level.

Assisting in the management of financial budgets.

Assisting in the development of business cases and specifications for procurement exercises and participating on evaluation panels.

Assisting with the management of contracts to ensure full compliance with the contract, ensuring value for money and managing any failure promptly and in accordance with the conditions of contract.

Participating in and contributing to corporate and Directorate projects.

Contributing to the development of training sessions and delivering training for staff and service users.

Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to carry out work including the production of reports and documents.

Managing information and records in accordance with established policies and statutory requirements.

Complying with all of the Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements.

Carrying out other duties that the Assembly Commission reasonably requires of you.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by Friday 30th You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below.

Essential Criteria:

Applicants for the post must, by the closing date for applications, have:

1. At least a primary degree, minimum 2.2 classification, in any subject. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.

AND

At least 3 years' experience of:

a) Leading and managing individual staff members or a team of staff to ensure the quality, accuracy and timeliness of work.

b) Analysing information from a range of sources to develop high quality written documents which support and inform effective decision making.

c) Planning and organising a diverse workload, delivering high quality work to tight deadlines and in line with organisational policy and procedures.

d) Developing and maintaining effective working relationships with a wide range of stakeholders such as colleagues, managers, elected representatives, departmental officials, and other external stakeholders to ensure a high quality service and achieve tight deadlines.

OR

2. At least five years' experience in each of the areas detailed at (a) - (d) above.

Further Details:

Hourly Rate based on 44,039 pro-rata (0.6 FTE)

Duration: Up to 12 months

This role is due to start asap

This business area offers limited hybrid working

Closing date for CV submission to Apple: Friday 30th

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by Friday 30th

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.