Administrator

Undertake general administrative duties including updating and formatting CVs, requesting and checking candidates ID and qualifications, Ltd co. company documents, Data Sheets. Checklists, drafting of Contracts and Placement Forms and any other Administration requirements.

Be the Admin focal point for company & client sourced contractors, onboarding/offboarding of contractors.

Liaise with clients to undertake the onboarding process for client sourced contractors, confirming rates, notice period, allowances, expenses, holiday pay & pension details, etc. Advising candidates of same and requesting/checking proof of ID and qualifications & certifications. Request Ltd co.documentation etc as required. Ensure all relevant documentation is in place. Updating of the checklist and the database as required.

Ensure relevant POs or confirmation emails are received from the client and checking of same.

Maintain regular contact with the contractor and client with regards to the status of the contract including any contract extensions that may be required.

Develop business relationships with contract personnel and liaise with them regularly with regards to their specific contracts, dealing with any requests for rate increases, contract extensions, etc

Ensure job specifications are uploaded on the database and job boards.

On placement of company & client sourced contractors, ensure relevant paperwork is received from the candidate.

Reference details requested of all company sourced personnel.

Confirm salaries, day/hourly rates, terms and conditions of employment with clients and candidates to ensure successful placement of contract personnel.

Maintain contact with contractors onboarded/offboarded by you to ensure that the service provided is to the highest standard.

Follow up on contract end dates/extensions, rate amendments with contractors and clients.

Administration of adhoc client requests

Maintain the document register by ensuring all documents are recorded at their current approved revision, updating the register as changes occur and distributing updated documents and register revisions to the team in a timely manner.

Assist in the development of office procedures and systems relating to operation support services to improve the effectiveness of the company.

Manage and maintain the SharePoint site, ensuring Ops documents are current, correctly version controlled, accessible to authorised users and effectively communicated to the team following updates.

Undertake database training and any other relevant training for the position.

Monitor the company's performance through contact with clients and contractors

Issue company surveys to contractors to monitor company performance and contractor satisfaction.

Be aware of any health, safety issues and environmental issues.

Assist in the management of the website and all social media platforms used by the company ensuring its general content and accuracy.

Applicants who do not have the right to work in the UK will not be considered