Administrator

Location: East Court, Hesslewood Country Office Park, Hessle, HU13 0LH, United Kingdom.

Responsibilities and Accountabilities

• Administer staff recruitment, payroll and documentation.
• Ensure records for the home on the computerised management information system are maintained accurately, maintaining confidentiality in line with HICA policies and procedures.
• Deal with queries relating to staffing matters for the home in accordance with HICA policies and procedures.
• Administer the financial systems of the home including collection and receipt of monies and maintenance of the imprest account in accordance with standard procedures and policies.
• Provide basic training in the operation of the computerised management information system to the manager and management team.
• Manage client record files and other files, with assistance where provided, to ensure that records are kept up to date and readily available or archived when required.
• Accurately report client information to Head Office.
• Type correspondence, take and produce minutes of meetings and provide general admin and secretarial support to the manager.
• Check supplies and order stocks as required (except catering supplies) to ensure the establishment is properly run.
• Attend training courses and staff meetings as requested by the manager.
• Prepare, collate and analyse discharge, admission and charging information in accordance with standard procedures.
• Answer the telephone, log and pass on messages when required in a timely manner.
• Ordering and invoice processing.
• Manage petty cash in line with internal procedures.
• Administration of residents' monies ensuring accountability.
• Treat all Service Users and Families with respect, dignity and courtesy and maintain confidentiality at all times.

Additional Information

• Contract type: Permanent
• Role type: Replacement
• Requirement for car: No