Administrator - C(E)TR and DSR Team

Administrator - C(E)TR and DSR Team

Go back South West Yorkshire Partnership NHS Trust

The closing date is 04 June 2026

We have an exciting opportunity for a highly motivated, organised and proactive Care (Education) Treatment Review / Dynamic Support Register Team Administrator to support the smooth day-to-day operation of the team. The successful candidate will provide high quality administrative support, maintain accurate records, coordinate communications, and assist with reporting and compliance activities. Working pattern will be 9am until 5pm and a need to be able to travel across the SWYT footprint.

This is an excellent opportunity for someone with strong administrative skills who enjoys liaising with multiple stakeholders.

Main duties of the job

• Provide administrative support to the CeTR/DSR team.
• Manage team inboxes, calendars, meetings, and correspondence.
• Maintain accurate databases, records, and filing systems.
• Support data tracking, monitoring, and compliance processes.
• Coordinate meetings, take minutes.
• Liaise with internal departments and external stakeholders professionally.
• Ensure confidentiality and data protection standards are maintained.
• Assist with process improvements and general office coordination.
• Contribute to process to ensure timely payment of invoices while maintaining compliance with NHS policies and financial controls.

Uphold Trust Values

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high quality care in the right place at the right time. We employ staff in both clinical and non clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means we are accountable to our members, who can have a say in how we are run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Job responsibilities

JOB SUMMARY

This position is designed to provide a flexible role to support and manage change to meet Business Unit objectives

Undertake delegated duties under the supervision of the Business Administrative Manager. Consulting as necessary and working collaboratively to deliver a comprehensive service.

Provide services within well established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.

Work in partnership with others; develop knowledge to promote an holistic service.

Demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service.

Supervise and delegate work to Admin/secretarial staff, participate in their induction, training, appraisal etc.

May be required to work in challenging environments which could include lone working and conflict resolution.

Undertake and maintain the required statutory, mandatory and core training as required by the specific area of service.

Work flexibly to meet the needs of the service.

Training

• Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
• Must be willing/able to undergo job development and training and maintain skills.
• Information Governance

Personal Attributes

• Ability to be flexible to meet the demands of the post.
• Responsive attitude and approach
• Dress appropriately for the environment
• Ability to travel around the Trust as appropriate to role

Qualifications

• NVQ level 4 in Business Administration or equivalent level qualification,
• Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
• Willingness to undertake further study/development.
• Degree

Special Knowledge/Skills

• As appropriate to the role:
• Excellent written communication skills, with the ability to deal with and prepare routine written correspondence
• Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
• Strong analytical and problem solving skills
• Sound knowledge of Data Protection Act
• Demonstrate excellent customer care skills
• Providing and receiving supervision
• Enthusiastic, able to work flexibly
• Excellent communicator, numeracy/literacy, IT/keyboard skills
• Knows responsibilities regarding confidentiality and trust.
• Resilience to pressure and previous exposure to emotional, distressing or hazardous situations
• Non judgemental, empathetic manner
• Demonstrates Trust Values
• Excellent interpersonal skills
• Able to use observation skills to identify potential risks and act appropriately
• In working effectively, professionally and independently or as part of a team
• In demonstrating initiative, decision making and prioritisation skills.
• Financial Management skills
• Language skills other than English

Experience

• In General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
• In dealing with the public.
• In working as an effective team member.
• In prioritising own workload and meeting deadlines

Physical Attributes

• A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

South West Yorkshire Partnership NHS Trust