Administrative Assistant

Reference: JC_AdminSupCA_

Posted: April 15, 2026

We are looking for an Administration Support individual to work on a permanent basis on a project worth up to £600M, closely supporting the Head of Projects.

Purpose & Responsibilities of the role:

• Assist in the preparation and administration of contract documentation and records specifically for the Project Team (monthly internal and external joint meeting reports, Themis uploads, etc)
• Internal and external meeting minute production
• Other duties as agreed mutually with the Head of Projects
• Assist the project team with clerical and administration assistance
• Act as the guardian of allocated responsibility records and maintain security of sensitive documents
• Responsible for minute taking in a variety of internal and external meetings
• Meet and greet visitors to the site ensuring they sign in correctly.
• Manage courier packages that comes to the site office and distribute to the correct recipient.
• Prepare outgoing packages. Assist with catering/ the organisation of catering for meetings.
• Manage meeting rooms in the main site office ensuring booking procedures are followed

Requirements:

• Proficient in Microsoft applications e.g. Excel & Word
• Work well in a team environment
• Experience working in a fast-paced environment
• Good understanding of document control processes