Administrative Assistant

We are a Global Recruitment specialist that provides support to the clients across EMEA, APAC, US and Canada. We have an excellent job opportunity for you.

Job Title: Operations Administrative Assistant (International Strategy & Growth Team)
Location: Shoreditch (Hybrid - 1/2 days per week onsite)
Duration: 12 months contract initially
Max. Budget: £42.3k per annum + paid holidays + pension or £220.5 per day Inside IR35

Role Overview:

• We are looking for a highly organized and proactive Operations Administrative Assistant to support the PMM function in the International Strategy & Growth team. This outstanding position involves providing daily administrative and operational assistance to the Strategy & Operations Senior Manager. It also includes managing the calendar and performing light executive assistant duties for a Senior Director.
• The ideal candidate is meticulous, dependable, and comfortable working with senior collaborators, with the ability to prioritise tasks and maintain discretion. If you are looking for a dynamic environment where you can make a significant impact, this is the opportunity for you!

Key Responsibilities:

Strategy & Operations Support

• Provide administrative and operational assistance to the Strategy & Operations Senior Manager
• Coordinate meetings, take notes during in-person sessions, and track follow-up actions
• Support planning cycles, reviews, and internal reporting processes
• Assist with documentation, presentations, and process coordination across teams
• Help manage workflows, timelines, and task tracking for ongoing initiatives
• Liaise with cross-functional teams (marketing, sales, finance, operations) as needed

Executive & Diary Management (Light EA Support)

• Manage the Senior Director's calendar, including scheduling meetings across time zones
• Handle meeting logistics such as room bookings, virtual meeting setup, and attendee coordination
• Act as a point of contact for scheduling requests and meeting priorities
• Support travel coordination and expense administration

General Administrative Support

• Maintain organized records, folders, and shared documentation
• Assist with onboarding logistics for new team members
• Support ad-hoc administrative tasks and special projects as required
• Ensure confidentiality and integrity in all interactions

Skills & Experience:

• Previous experience in an administrative assistant or operations coordinator role
• Experience supporting managers and/or senior leaders in a corporate or tech environment
• Strong organisational and time-management skills with high attention to detail
• Confidence working with senior collaborators and handling sensitive information
• Ability to prioritise various tasks in a fast paced environment

Technical Skills

• Proficiency with Microsoft Office (calendar management essential)
• Comfortable using collaboration and efficiency tools (eg, Teams, Slack)
• Experience with project tracking or documentation tools is a plus

Personal Attributes

• Proactive, dependable, and committed to resolving issues
• Clear and professional communicator
• Discreet, trustworthy, and calm under pressure
• Comfortable working across cultures and time zones

What This Role Offers

• Exposure to strategic marketing operations in a leading global tech organization
• Opportunity to work closely with senior leadership
• A varied role combining operations, coordination, and executive support
• A strong foundation for growth into operations, program management, or EA roles.

If you are interested in this position and would like to learn more, please send through your CV and we will get in touch with you as soon as possible. Please note, candidates are often Shortlisted within 48 hours.