Administrative Assistant

Role: Administrative Assistant
Location: Hybrid, 1 day per week in office
Duration: 12 Months

Purpose of Assignment:
Provides high quality administrative and organisation support to ensure the smooth running of the Legal Department in order to help the team achieve its business objectives

Key Deliverables or Milestones:
General admin support including:
Financial related support including raising Purchase Order and liaising with various vendors for payment related matters
Diary organisation and room bookings
Arranging travel
Managing expenses
Compilation of reports and support with ad hoc document requests including formatting, proof reading, Powerpoint slidedecks
Maintains a high level of confidentiality
Organizes teleconferences/Teams meetings/Videoconferences as required
Maintains a good working knowledge of all relevant associated internal systems and attends internal training/update meetings as required
Carries out one off projects as requested
Document management/formatting as requested
Other such duties as may be reasonably required by the business

Skills & Experience
Minimum HNC, A' level, NVQ3, Secretarial qualification or equivalent
Experience in a legal environment preferable
Relevant work experience in a comparable setting
Pharma sector experience also useful but not essential
Proven expertise in utilising MS Office and various databases (typing, input, updating, reporting).
Experienced in dealing with internal company stakeholders at all levels.
Ability to liaise credibly and challenge appropriately with due consideration for cultural differences.
Excellent and accurate typing
Excellent English language skills including spelling and grammar