Administrative Assistant

We are looking for a motivated Administrative Assistant to join a dynamic team active in renowned company in Brussels !

Your responsibilities

You will play a key role in supporting the local team (Belgium and the Netherlands) by ensuring smooth administrative coordination and contributing to selected marketing activities.

Administrative Support & Coordination

• Organize internal and external meetings; manage internal processes (purchase requests, CRM, etc.)
• Ensure compliance with external regulations (contracts, logistics, invitations, local laws)
• Work closely with the Finance department to ensure process compliance
• Manage events such as local and international congresses, travel arrangements, accommodation, and regulatory documentation
• Provide cross-functional administrative support during peak periods or in the absence of other assistants

Marketing & Communication Support

• Assist in the creation of marketing materials when needed
• Maintain internal platforms (collaboration sites, intranet)
• Manage grant and sponsorship requests

General Office Tasks

• Book travel and accommodation for external guests
• Organize internal team events
• Handle incoming mail and general office duties
• Ensure compliance processes are followed in collaboration with the local compliance team

Your profile

• Educational background in administration or equivalent experience
• Proven experience in administrative project management or as an executive assistant
• Familiarity with the pharmaceutical industry is a plus
• Strong organizational skills and ability to prioritize tasks effectively
• Proficiency in Dutch, French and English (at least two languages fluently, both written and spoken)
• Autonomous, detail-oriented, reliable, proactive, and a strong team player
• Proficient in IT tools (MS Office, SAP, CRM, etc.)
• Comfortable working in a hybrid environment (on-site and remote)

Why Join This Team?

You will be part of a stimulating environment focused on innovation, collaboration and making a positive impact. The organization values its employees and offers a supportive setting for professional growth and fulfillment.

Questions?

Contact our Business Manager :