Administrative Assistant, (15-month fixed term) London Office

Overview

BCI's London office seeks a highly organized, detail oriented Administrative Assistant to support the Infrastructure & Renewable Resources (IRR) team for a 15 month fixed term contract covering maternity leave. The role reports to the Supervisor, Business Administration and focuses on travel and expense management, administrative coordination, and general clerical support.

Responsibilities

• Collaborate with the admin team to coordinate travel for team members, including booking flights, hotels and ground transport.
• Process and reconcile travel expenses, ensuring accurate claims and compliance with policies.
• Handle general business expense reimbursements and monthly corporate credit card reconciliation.
• Schedule and support in person and virtual meetings, manage catering, technology and facility requirements.
• Assist in planning and coordinating department events, team building, onboarding and off boarding procedures.
• Maintain confidential records, documentation and support the relocation of the London office location.
• Perform general clerical duties such as printing, photocopying, formatting, scanning and other ad hoc requests.

Qualifications

• Post secondary education with a minimum of 2-3 years administrative support experience.
• Strong organisational, analytical and problem solving skills with high attention to detail.
• Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and related office software.
• Ability to multitask, adapt to changing priorities and meet deadlines in a fast paced environment.
• Experience handling complex travel itineraries and expense claims.
• Excellent verbal and written communication skills and a service oriented mindset.
• Strong team player, reliable, results oriented and proactive; willingness to experiment with emerging technology and AI tools.
• Previous corporate setting experience preferred.

Benefits

• Competitive salary and defined contribution pension scheme with employer matching.
• Extended health and dental coverage, on site wellness stipend and paid leave including annual, sick, personal and volunteering days.
• Professional development through mentoring, learning programs and dues support.

Work Location

Central London office (Charing Cross/Westminster area). Standard office hours 9.30am - 5.30pm with occasional flexible or evening/weekend hours to coordinate with Canada.

Equal Opportunity Employer

BCI is an equal opportunity employer and encourages applicants from all backgrounds.

Application Deadline

Position close date: June25,2026.