Administrative Assistant - Oakfield School

Organisation

Leicestershire County Council

Work Location

Oakfield School Secondary provision, initially based at NWIPLE12 8TX and HBEP Glenfield LE3 8BQ, in the future potentially across all sites

Salary

£26,832 - £28,146 per annum (pro rata for part time) (pay award pending)

Working Hours

37 hours per week (42 weeks term time)

Contract Type

Permanent

Closing Date

8th July 2026

Interview Date(s)

15th July 2026

Oakfield Short Stay School is Leicestershire's provision for primary and secondary school aged children who are at risk, or who have been permanently excluded from school. You will be part of a vital team in an exciting period of development, working with us to meet the needs of children and young people who struggle to manage in mainstream and need a different offer of education to secure their successful next steps.

About the Role

This role provides efficient and effective administrative support for the day to day operation within our secondary sites, planning and managing your own workload in order to meet deadlines. The role suits an experienced and suitably qualified person who has experience of using data systems and reports within an education setting, particularly within the Special Education sector. Many of our young people present with challenging behaviour, and we are looking for someone who can demonstrate strong empathy and the ability to inherently connect with pupils with complex SEMH needs and lead in delivering a service that enables flexible data systems that capture pupils' progress against their starting points.

Key Responsibilities

• Lead and Inspire: Be a supportive, approachable administrator to all, maintain office software, monitor student attendance and have financial responsibilities.
• Collaborate with Agencies: Provide a courteous reception and visitor management service, responding directly to general enquiries and ensuring that visitors are welcomed and managed in accordance with established health and safety / child protection procedures.
• Accountability: Deal with written correspondence effectively, sorting and distributing incoming post and replying to e mails in a timely manner; carry out finance procurement tasks and attendance in line with school policies and procedures.

What We Offer

• Unique Learning Environment: Experience a dynamic workplace where every day is different.
• Professional Development: Access opportunities for professional growth and bespoke training.
• Supportive Team: Join a highly skilled and supportive team of practitioners.
• Make a Difference: Play a crucial role in transforming the lives of young people.

An enhanced DBS check is required for this post.

Reasonable adjustments will be considered for applicants with a disability. We are a Disability Confident Employer.

About You

To be suitable for this role you must be able to evidence your experience against the following criteria:

• Level 2 qualifications in Maths/Numeracy and English/Literacy. A Level 3 qualification in business and administration, or evidence of equivalent experience.
• Experience of working in a school environment, carrying out a range of administrative tasks.
• Excellent ICT skills, along with the ability to use a range of ICT software effectively.
• Experience of working in a school office, meeting the needs of the service.
• Ability to work accurately under pressure, managing your own workload to meet deadlines.
• Experience of using information management systems and finance software.
• Experience using MIS; Management Information Systems and FMS; Finance Management Systems would be beneficial.

Interested in Flexible Working?

We are open to discussions about flexible working, which may include part time working, job sharing, term time working, flexible start and finish times, and hybrid working, depending on the requirements of the role and the service. If you would like to discuss the possible flexible working options that might apply to this role, please contact the person named below.

Contact

Emma Collin - School Business Manager
Email: