Administrative and Faculty Services Assistant

Position Summary

FIT in Florence is currently accepting résumés for the position of Administrative and Faculty Services Assistant. This role supports the academic, legal, fiscal, and operational functions of the study abroad program and works closely with faculty, students, and staff to ensure the smooth functioning of program activities.

Key Responsibilities :

Academic Support

Assist faculty with course-related administrative tasks, including time banks, course scheduling, syllabus organization, and communications.

Legal Administration

• Manage student immigration procedures (PDS, DDP).
• Support legal documentation and program compliance in coordination with legal counsel.

Fiscal Management

• Maintain and monitor the faculty services budget in coordination with the accounting department.
• Handle faculty payments and financial tracking.

Program Support

• Assist with program logistics, including housing, orientation, scheduling, events
• Assist in organizing and attend academic and orientation-related trips and site visits (on a rotational basis).

Supports students' health and wellness while abroad, monitors the program's emergency phone (on rotation); accompanies students to urgent medical visits or hospital emergencies (on rotation and as necessary) ;

• Serve as a point of contact for faculty, students and community resources.
• Perform other related duties as assigned.

Required Skills and Qualifications

• Strong independent work ethic and critical thinking skills
• Excellent interpersonal, social, and communication skills-both written and verbal-in English and Italian.
• Ability to handle confidential information with discretion
• Excellent organizational and time-management skills, with strong attention to detail and the ability to thrive in a fast-paced environment
• Flexibility to work outside of standard office hours for trips, events or emergencies
• Calm and solution-oriented approach in crisis situations
• Strong working knowledge of Google Workspace (Shared Drive, Sheets, Forms, Sites, Calendar, Docs)
• In-depth knowledge of Florence and its local community
• Excellent organizational and time-management skills
• Legal eligibility to work in Italy

Technical Tools:

Familiarity with Brightspace, Arxivar, and Business Central is a plus

Preferred Qualifications

• University degree
• Previous experience studying abroad, working with a U.S. university or Erasmus program, and/or professional experience in both Italy and the United States

Location: FIT in Florence, Italy; Start Date: Summer 2025

Employment Type: Full-time, 1-year contract (renewable)

To Apply: Please send your résumé, cover letter and contact information for three (3) professional references to c .

Only applicants with valid work documentation for Italy will be considered.

About FIT and FIT in Florence

The Fashion Institute of Technology (FIT) is an internationally recognized college of art, design, business, and technology and part of the State University of New York (SUNY) system. FIT in Florence offers students in Fashion Design and Fashion Business Management the opportunity to study abroad in Florence, Italy, for an academic year or semester.

Equality and Non-Discrimination

FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, or any other criterion prohibited by applicable federal, state, or local laws.