Administration Officer

Compliance & Facilities Officer (Temporary Contract)

Location: Southampton
Working Pattern: Hybrid (60% office-based)
Hours: 37 hours per week with flexible start and finish times
Contract: 6 month contract

Brook Street is currently recruiting for a Compliance & Facilities Officer on behalf of our client based in Southampton.

The Role

As a Compliance & Facilities Officer, you will play a key role in ensuring buildings remain safe, compliant, and well maintained through the effective management and monitoring of a Total Facilities Management (TFM) contract. You will work closely with contractors, landlords, and internal stakeholders to oversee compliance activities, maintain accurate records, and support facilities operations across the estate.

Key Responsibilities

• Support the oversight and management of the Total Facilities Management (TFM) contract.
• Ensure all buildings remain safe and compliant by coordinating statutory inspections, checks, and maintenance activities with landlords and contractors.
• Maintain accurate records relating to statutory inspections, health and safety certifications, and compliance documentation.
• Provide administrative support for the effective delivery of the TFM contract.
• Maintain and update the Building Management System.
• Produce regular performance reports on TFM contractor delivery.
• Support Building Custodians across the estate in carrying out their responsibilities.
• Liaise with stakeholders and monitor work orders to ensure completion within agreed timescales and standards.
• Analyse contract expenditure and maintenance trends to identify opportunities for investment, improvement, and cost reduction.
• Raise purchase requests and purchase orders, ensuring timely processing and payment.
• Support the management and updating of building condition surveys and oversee follow up works with the Technical Facilities Manager.
• Assist in the delivery of Facilities Management services within Spring Place.
• Monitor contractor performance relating to compliance, remedial works, and project delivery.
• Maintain and update the Facilities Management risk register.

Skills & Experience

• Previous experience administering Facilities Management contracts.
• Basic knowledge of the Health & Safety at Work Act, compliance requirements, building legislation, Construction (Design and Management) Regulations (CDM), and Building Regulations.
• Understanding of statutory compliance requirements, including Fire Risk Assessments (FRA), Legionella Risk Assessments (LRA), Asbestos Management, and other estate related compliance responsibilities.
• Good working knowledge of Building Management and Maintenance Systems.
• Strong IT skills with the ability to maintain accurate records and produce reports.
• Basic financial awareness and experience monitoring expenditure.

What's on Offer

• Hybrid working arrangement with 60% office based working.
• Flexible start and finish times.
• 37 hour working week.
• Opportunity to work within a professional facilities and compliance environment.

Please apply online.

Brook Street supports the Armed Forces Covenant and the Disability Confident Leader commitment. We guarantee a guaranteed interview for active veterans, spouses/partners of military personnel and disabled candidates who meet essential criteria, and we are committed to engaging with all qualified applicants.