Administration Coordinator

Administration Coordinator Ewell, Surrey Full time 9:00 - 17.30pm Monday - Friday Permanent, Office based. Salary: £28,000 - £33,000 (DOE)Sector: Healthcare/Nursing

The post holder will be required to assist the Registered manager to provide day to day office support to constant development and improvement, also regarding the implementation of cutting-edge technologies and IT solutions. We are looking for a team player who is willing for new challenges daily, as in this position no day is the same.

Overview of the role: To support the Registered Manager and Senior Leadership Team.

• Reading and actioning of emails in consultation of Registered Manager, including printing and distribution of relevant emails to personnel and following-up on the same where necessary.
• Going through emails that need the attention of the Manager and to deal with them in order of priority daily.
• Answering the telephone and keeping accurate notes and records of incoming and outgoing calls and follow up with relevant recipients in the organization.
• Managing the post, filing and other relevant document management to be able to retrieve them effectively when they are required.
• Keep up to date with the company maintenance, insurance, staff training, maintenance of office equipment, purchasing of office supplies, maintain training profile updates, maintenance updates to meet the registration regulations.
• Liaising with stake holders, social services, domiciliary practices and next of kin etc. as required.
• Supporting the day-to-day payables, receivables and documentation as regards invoices and reporting
• To deal with correspondence via incoming email and post.
• Promote the home to fill bed-vacancy and related documentation.
• Monthly invoicing and accounting assistance to daily bookkeeping. Dealing with Funded Nursing care.
• CQC and regular reporting online and monitoring progress.
• Take dictation, audio and copy typing of meeting notes
• Carry out background research as requested.
• Maintain filing system, including contractual, legislative and personnel filing system
• Care beans and Clocking system implementation.
• To support with projects and new initiatives to develop the business
• Help to prepare, collect, and analyse surveys and update website and brochures.
• Make sure the office is well maintained.
• Any other tasks relating to the smooth running of an office administration

The successful post holder will be able to demonstrate:

• Excellent time management skills whilst keeping sight of goals amid all pressures.
• Be a team player
• Have excellent knowledge of Microsoft Office - Word, Excel (including knowledge of macros, pivotal tables, and statistical functions), PowerPoint, and Outlook.

If you have experience in a health care background and administrative support please click apply today!