Administration Assistant

Job Reference: schooltalent/TP/30147/2695

Number of Positions: 2

Contract Type: Full Time -Term Time plus some school holiday cover

Working Hours: 41 or 20.5

Location: Edinburgh

Closing Date: 02/07/2026

Department: Administration

Region / Division: ESMS

Job Role: Operational/Professional Services

Erskine Stewart Melville are currently recruiting for an Administration Assistant to join the School Operations Team on a permanent basis from 17 August 2026 (subject to satisfactory pre-employment checks). The role is term time plus one week.

We welcome applications from candidates seeking either a full-time (1.0 FTE) position or a part-time (0.5 FTE) appointment. Depending on the applicant pool and organisational needs, the role may be filled by one full-time employee or two part-time employees sharing the responsibilities.

The working hours for the full-time role would be 41.09 hours per week during term time and the salary is £24,024.

The working hours for the part-time role would be 20.5455 hours per week during term time and the salary is £12,012.

The purpose of the role is responsible for assisting in administering the procedures and systems that underpin and facilitate the smooth running of ESM and will include such duties as:

• Providing administrative assistance to other members of the School Operations Teams
• Sending relevant communications to staff, students and parents, as need be
• To support the Admissions Team

The successful candidate must have experience working in a busy and dynamic office environment and experience of database administration. Ideally, they would have experience of working in a school or education environment.

ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Employees get access to a range of benefits including:

• Fee remission from Nursery to S6
• Free school lunches
• Free Sports' Club membership, including access to pool and fitness suites
• Paid moving house day
• Employer pension contributions of up to 8%
• Family friendly policies, including enhanced maternity leave
• Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications

We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.

ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.

All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.