Admin/Contract Support Manager

Admin/Contract Support Manager

The closing date is 10 July 2026

University Hospitals of North Midlands NHS Trust (UHNM) seeks an Administration and Contract Support Manager for the Estates, Facilities & PFI Directorate.

This role does not offer visa sponsorship for Band 2 to Band 4 positions as they do not meet the minimum salary and skill thresholds required under UK Visas and Immigration regulations.

Key responsibilities

• Work closely with the Estates Operations Team to provide comprehensive administrative and contract support.
• Coordinate meetings, prepare and circulate agendas and papers, take accurate minutes and follow up actions.
• Maintain accurate records and data across departmental IT systems.
• Support the administration and monitoring of labour management systems, contracts, service level agreements, ordering, recharging and invoicing processes.
• Provide cover for colleagues during periods of absence to ensure continuity of service.
• Contribute to the training and induction of new staff and share guidance and best practice.
• Ensure communication of complex information to colleagues, contractors and external organisations, using effective channels to facilitate timely information flow.

Qualifications

• Good general education including GCSE or equivalent in Mathematics and English.
• NVQ Level 4 in Administration or equivalent; Diploma/NVQ Level 4 or equivalent experience.
• Proficient in Microsoft Office: Word, Excel, Outlook, Teams (and Access, PowerPoint).
• Previous experience in an administrative or clerical role essential; NHS experience such as ESR and ELFS desirable.
• Experience in minute taking desirable.
• Strong organisational and communication skills; flexible, proactive and able to prioritise workload and work under pressure.
• Excellent written and verbal communication; good knowledge of administrative procedures; ability to use IT effectively.

Person Specification

• Good knowledge of administrative procedures.
• Previous office experience within the last two years.
• Previous NHS experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and will require a Disclosure and Barring Service check.