Accounts Payable Specialist

Job Summary

We are seeking an experienced Accounts Payable Specialist to join our dynamic team at a leading manufacturing company based in Tipperary. This is a key role within the finance function, responsible for managing the end to end accounts payable process and ensuring supplier invoices and payments are processed accurately, efficiently, and within agreed timelines. The successful candidate will also support strong supplier relationships, manage approval workflows, and perform account reconciliations.

Key Responsibilities Invoice Processing

• Receive, scan, and register high volumes of supplier invoices and credit notes accurately in the accounting system, ensuring all data is entered correctly and descriptions are updated where required.
• Perform three way matching of purchase orders, goods received dockets, and supplier invoices.
• Ensure correct general ledger coding and VAT treatment for all invoices.
• Manage the accounts payable inbox and distribute invoices promptly for approval.

Invoice Approvals

• Manage the invoice approval workflow, following up with internal department heads and branch managers to ensure timely authorisation.
• Identify and resolve invoice discrepancies, including price or quantity mismatches, in collaboration with procurement and suppliers.

Statement Reconciliations

• Perform monthly reconciliations of creditor accounts to supplier statements.
• Investigate and resolve outstanding balances, credit notes, and discrepancies to maintain an accurate ledger.

Supplier Management

• Act as the primary point of contact for supplier queries relating to payments, invoices, and account status, while building strong professional relationships.
• Ensure all supplier accounts are maintained accurately and kept up to date.

Person Specification & Qualifications

• Experience: Minimum of 2-3 years' experience in a similar high volume accounts payable role.
• Education: A qualification in Accounting or Business would be an advantage but is not essential where strong relevant experience is demonstrated.
• Technical Skills: Proficiency in Microsoft Office, particularly Excel, including PivotTables and VLOOKUP. Experience using Xero would be an advantage.
• Compliance: Good understanding of Irish VAT requirements.
• Key Attributes: Excellent accuracy and attention to detail, strong communication skills, and the ability to work under pressure and meet tight deadlines.