Accounts Payable Assistant

Title: Accounts Payable Assistant

Department: Finance

Responsible to: Bursar through the Assistant Bursar

Role: To provide financial and general administration support to the School.

Main Duties & Responsibilities

Accounts Payable

Matching orders and invoices Checking and inputting all invoices for payment onto financial management system Ensuring all invoices are appropriately authorised for payment Generating BACS/Cheque Payments for all bank accounts Supplier Statement reconciliation Reconciliations of the computerised Accounts Payable Ledgers Responding to queries as appropriate Recording energy efficiency for each building Petty cash processing Provision of information for accruals for monthly management accounts

Purchasing

Administering Requisitions in line with the procurement policy Purchase Order Processing in conjunction with budget holders and finance team Administering Tendering processes Contract Management Preparation of Business Cases Maintenance of contract register Negotiation of contracts and procurement procedures to ensure that the School achieves best value from its suppliers and contractors

General Administration

Provide cover for general administration duties including response to telephone and personal enquiries during times of holiday or other absence. Other duties as may be reasonably requested throughout the year.