Accounts Administrator

Role: Accounts Administrator
Contract Length: Until 31-12-25
Location: Newcastle - Hybrid 50%. Initially full time, then hybrid.
Security Clearance: BPSS

Minimum Requirement:

This is a high-volume, high-value transactional role, requiring the ability to manage a consistently busy workload.
Peak periods include month-end and year-end, where workload intensity increases significantly.

The role is primarily focused on processing a large volume of transactions, with a strong emphasis on:
Invoice processing
Raising purchase orders (POs)
Goods receipts
The work will involve repetitive daily tasks, requiring attention to detail and consistency.
Governance and compliance are important, particularly in the goods receipts process, where approval checks are essential.
This position is more aligned with Accounts Payable responsibilities rather than Credit Control.

Key accountabilities and responsibilities

Work as part of a team to deal with post, manage shared mailboxes and respond to telephone enquiries received from internal and external customers, ensuring a satisfactory resolution within agreed timescales, delivering a 1st class service every time.
Validate and create all new supplier/customer records and action amendments.
Process high volume financial transactions and data within deadlines and in accordance with financial controls, whilst maintaining a high level of accuracy and attention to detail.
Validate finance codes in line with the client Chart of Accounts and process Purchase Orders and Sales Invoices, ensuring correct approvals and controls are in place.
Process daily payment runs for multiple ledgers, balancing ledgers to ensure accuracy.
Prepare, obtain approval, and process journals.
Allocate all BACS/cheque receipts received to customer or general ledger accounts within finance system.
Ensure unallocated receipts/payments or credit/debit balances are reviewed and cleared in a timely manner.
Input, and maintain tenancy detail data, including recurring billing information ensuring accurate records are held and maintained for all tenants/customers.
Undertake credit control for all debt due, ensuring close links are built and maintained with customers.
Participate in activities and discussions to implement new processes or continually improve established procedures.
Work as a team to achieve departmental Key Performance Indicators and targets.
Build effective working relationships with other departments to maintain the highest level of service to our customers.

1. High transactional background - Large volumes
2. Experience of approvals/governance
3. Highly organised and fast paced
4. Working with minimal supervision

AAT would be potentially needed but not deal breaker.